Business Development Administrator

Business Development Administrator | York, PA | Full Time Buchart Horn is seeking an organized and detail-oriented Business Development Administrator to support the day-to-day operations of our Business Development team. This position provides clerical support to the BD Team, coordinates conferences and events, manages the Business Development database (currently Unanet CRM), while also assisting with a variety of marketing, business development, and office-related activities. The ideal candidate is dependable, organized, and able to work independently while collaborating with team members across the firm. This position requires strong attention to detail, the ability to manage multiple priorities, and a willingness to learn and become proficient in business development systems and processes. What You'll Do Provide administrative support for the Business Development database, currently Unanet CRMSupport the development of proposal and marketing materials using information maintained in the Business Development database, including resumes, project descriptions, and firm profilesRespond to questions and requests from Business Development and other employees regarding database features and functionalityMaintain the accuracy and completeness of the Business Development database through regular updates and quality checksDevelop and follow procedures to identify and correct database errorsCommunicate new database protocols and system changes to employees and assist with implementationWork with IT to support database upgrades and evaluate the impact of system changes on usersAssist with developing and communicating procedures related to database useHelp train employees on appropriate database procedures and functionalityPrepare analysis and reports as neededCoordinate and support marketing and sales-related events attended by Buchart Horn staffAssist with Business Development purchasing and payment activities, including completing and processing Invoice Approval FormsProvide production support for marketing and sales materials, including copying, mailing, and related activitiesDevelop and maintain mailing lists for various marketing and business development effortsSupport new business development activities by reporting leads and prospects and assisting with professional functions and other business development activitiesPerform other related duties as assigned Office Manager Responsibilities When designated as an Office Manager, this position will also: Provide administrative support for day-to-day office operationsProcess office-related invoices and monitor expendituresReview vendor contracts and service agreements related to office operations, as appropriateAssist HR with new hire onboarding and orientation, including coordinating workspace setup and employee resourcesSupport employee engagement activities and office eventsHelp ensure visitors and clients receive a professional and courteous experienceOversee the general appearance and organization of shared workspaces and common areasHelp maintain a safe, organized, and efficient office environmentOrder, organize, and maintain office suppliesHelp promote consistency in the office by monitoring workplace standards related to professional appearance, office organization, and safetyCommunicate workplace concerns to supervisors as needed Qualifications What We're Looking For: Associate degree or higher in Marketing, Communications, Business Administration, or a related fieldEquivalent professional experience may be considered in place of a degreeMinimum of one year of professional experience in an office environment; relevant internship experience may be consideredStrong organizational skills and attention to detailGood working knowledge of Microsoft Office programsAbility to learn and become proficient in Unanet CRM and NewformaExperience using or administering Unanet CRM or a similar CRM system is a plusAbility to work independently after initial training while also working effectively as part of a teamStrong communication and interpersonal skillsProfessional, dependable, and collaborative approach to working with employees, clients, vendors, and other business contactsAbility to manage multiple priorities and complete assignments accurately and on timeWillingness to support business development activities and attend professional functions as needed Why Join Us Join a collaborative Business Development team supporting the growth and success of a respected professional services organizationGain experience across business development, marketing, CRM administration, and office operationsWork with employees across multiple disciplines and departmentsOpportunity to develop your skills in business development systems and processesBe part of a team supporting meaningful engineering and infrastructure projectsCompetitive compensation and comprehensive benefits package