Business Center Specialist

About the role

The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work.

Responsibilities

• Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.
• Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).
• Revising previously created documents, spreadsheets, and presentations.
• Accurate entering of timekeeper time entry into the accounting system as requested.
• Receiving and distributing electronic faxes.
• Database entry, editing, sorting, and reporting.
• Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.
• Updating contact lists.
• Creating electronic books/manuals using Adobe Acrobat.
• Transcribing digital dictation using various applications.

Requirements

• Education: High School diploma or its equivalent. College-level classes or business school preferred.
• Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred.
• Knowledge of Mandarin, French and/or German is a plus.

Skills

• Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.