Budget Manager

About the role

The Budget Manager oversees the day-to-day work of the CHEPR budget team. They set and monitor goals, create procedures, and set completion timelines. The role provides expertise in financial analysis, collaborates with other agency sections, prepares technical reports and forecasts, and approves fund use in accordance with procedures.

Responsibilities

• Guides the Branch's daily activities and provides direction to staff in carrying out the Branch's major functions. Assigns and ensures completion of daily fiscal and administrative support activities, including completion of purchase requisitions, billing validations, budget projections, travel management, and personnel/position control reports.
• Reviews fund projections and monitors office budget reports to ensure reports reflect accurate funding allocations and spending and resolves discrepancies. Ensures software renewals are tracked, and invoices are paid on time and in accordance with grant budgets.
• Holds regularly scheduled team huddles, either weekly or bi-weekly as needed, to maintain timelines and identify issues and concerns. Ensures all staff have job action sheets detailing their roles and responsibilities.
• Supervises staff, including hiring and selection, assigning work, completing performance evaluations, identifying staff development and training opportunities, recommending personnel actions and disciplinary actions, and scheduling and approving leave. Establishes project timelines for assignments. Meets regularly with staff one-on-one to gain project updates, identify issues or concerns, and establish resolutions.
• Monitors budget in CAPPS and budget office reports to ensure funding allocations and expenditures are correct and resolve any discrepancies. Maintains fiscal oversight by reviewing daily CAPPS organizational budget reports for Center grants and cooperative agreements. Supervises the management of federal funds and general revenue, including purchase requisitions, organizational budgets, and contract allocations.
• Prepares special reports, charts and graphs, and other data for weekly leadership meetings. Conducts routine meetings with program staff to discuss the status of requisitions, projections, and contracts. Provides recommendations to staff on addressing administrative challenges, shortfalls, or underspending. Provides technical expertise related to financial management and analysis, oversees special investigations related to funding, purchase orders, and budget expenditures, performs programmatic analyses related to expenditures and projections, and provides budget support related to all internal and single statewide audits.
• Mets regularly with center leadership to discuss grant budgets and funding risks, and to recommend strategies to mitigate problems.
• Oversees federal grant actions including budget application, carry-over and forward requests, and budget redirections. Works with other units, such as the Federal Coordination and Management Branch, the Budget Office, the Contract Management Unit, and the Federal Funds Reporting Branch, to develop and manage federal awards and state general revenue appropriations. Oversees the implementation of changes resulting from new state and federal legislation.
• Identifies changes in federal legal guidance related to annual grant notice of funding opportunities. Reviews any changes related to the renewal of the Pandemic and All-Hazards Preparedness Reauthorization Act (PAHPRA) (Public Law 116-22). Monitors spending and identifies changes in fund usage, ensuring funds are spent down or rolled into the next budget period. Develops and follows grant submission timelines to meet agency and federal deadlines. Ensures all financial activities comply with federal, state, and agency regulations. Reviews budget applications before submitting for leadership approval.
• Works in the State Medical Operations Center (SMOC) during a public health response. Completes training needed for emergency response duty.

Requirements

• 2 years leading or managing a team
• 2 years working in budget or finance
• 2 years working with DSHS accounting and federal reporting systems, preferred

Qualifications

• Knowledge of federal funding processes and budget development
• Knowledge of applicable agency and federal policies and procedures
• Knowledge of state and federal rules relating to federal funds
• Skills with Excel, SMARTSHEET, CAPPS Financials, and relevant financial software
• Advanced Excel features to analyze financial data
• Effective leadership and motivation skills
• Ability to gather, reconcile, and analyze complex financial data
• Effective communication skills
• Ability to establish and maintain effective working relationships
• Ability to easily adapt to changing priorities
• Ability to effectively manage time and organize

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

Pay

$5,797.66 - $7,652.91 per month

Schedule

Day Shift