Budget/Business Analyst

About the role

The Budget/Business Analyst plays a critical role in supporting the financial operations of the USC Caruso Department of Otolaryngology – Head and Neck Surgery. Reporting to the Senior Clinical Administrative Director, this position partners with faculty, clinical leadership, and administrative teams to provide financial reporting, budgeting and transactions.

Responsibilities

• Administer departmental and special program budgets, monitoring revenues and expenditures to support sound financial decision-making.
• Set up and maintain financial accounts, reconcile balances, prepare correcting entries, and process budget adjustments in accordance with university policies and sponsor guidelines.
• Prepare monthly financial reports, analyze budget-to-actual variances, identify trends, and recommend corrective actions.
• Manage payroll costing allocations and payroll accounting adjustments across multiple fund types while analyzing payroll expenditures.
• Develop routine and ad hoc financial reports to support departmental leadership and strategic planning.
• Collaborate with Keck School of Medicine Finance, USC Central Finance, and Research Administration Shared Services to support departmental financial operations.
• Ensure compliance with USC financial policies, healthcare regulations, and grant sponsor requirements.
• Prepare monthly invoices for contracted departmental services, audit incoming payments, and maintain external clinical provider timesheet records.
• Monitor purchase orders and invoices, reconcile outstanding obligations, and facilitate fiscal year-end and grant closeout activities.
• Collaborate with providers and vendors to support controlled substance purchasing compliance.
• Track faculty academic funding accounts, prepare quarterly utilization reports, and assist faculty with expenditures and reimbursements.
• Coordinate year-end financial transfers, reconciliations, and closing activities.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business, Healthcare Administration, Biology, Chemistry, Mathematics, or a related field.
• Two years of experience in budgeting, financial analysis, healthcare finance, or an equivalent combination of education and experience.
• Experience working collaboratively with physicians, researchers, administrators, or other multidisciplinary teams.
• Advanced Microsoft Excel skills, including pivot tables, data analysis, and working with large datasets.
• Experience using financial management systems and data warehouse reporting tools.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to data accuracy.
• Ability to prioritize multiple assignments in a fast-paced academic healthcare environment.

Preferred Qualifications

• Experience in academic medicine, higher education, or healthcare finance, preferably within USC or Keck Medicine of USC.
• Familiarity with: Grant accounting, including NIH and federally sponsored research; Clinical financial metrics such as RVUs and payer mix; Procurement and purchasing lifecycle processes.
• Experience using Workday and Concur.