BSA Documentation Specialist

Summary

Responsible for processing and responding to Subpoenas, Search Warrants, Levies, Garnishments, Liens, and other regulatory/legal requests. Provides accurate and timely documentation to agencies while complying with all applicable federal and state laws, regulations, and guidance.

Qualifications

• Education: High School Diploma. One year of education and/or training beyond high school, preferred.
• Experience: Four years of experience in Operations or Retail banking. Or equivalent combination of education and experience.

Essential Functions

• Receive, process, and promptly respond to Subpoenas, Search Warrants, Levies, Garnishments, Liens, and other third-party requests from federal agencies, regulatory agencies, law enforcement, etc.
• Availability to travel to testify in court (infrequently).
• Determine the scope, jurisdiction, time frame, due date, and proper service of the Subpoena and ensure that only legally requested records are released to the appropriate authorities.
• Act as a liaison with various law enforcement agencies and assist with questions regarding Subpoena documentation, certification of records, and notarization.
• Competently and frequently communicate with Attorneys, Federal and State Agencies, and Law Enforcement Personnel to effectively comply with summons and Subpoenas.
• Ensure strict confidentiality of information in all aspects of duties to mitigate operational, reputational, monetary, and legal risks.
• Effectively organize and prioritize workflow of pending documents or requests to minimize risk to the bank that would result in missed deadlines or court appearances.

Knowledge, Skills, and Abilities

• The ability to communicate effectively and clearly, both in verbal and written communications, as well as, present information to groups of managers, employees, customers, etc.
• Excellent interpersonal skills.
• Strong knowledge of the business area that is being supported.
• Self-directed and motivated.
• The ability to manage multiple tasks.
• Ability to learn new software packages that are position specific.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Knowledge of the court system.
• Ability to multitask, effectively identify potential risks to escalate when necessary.
• Excellent attention to detail.
• Ability to effectively work with new structures, processes, requirements or cultures.
• Well versed in regulations and laws that affect the Bank's Compliance Program.
• Ability to write training documents, procedures and general business correspondence.

This response is AI-generated, for reference only.