BREASTFEEDING LOGISTICS COORDINATOR

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules and flexible hours, with positions that can fit any stage in your career from entry to senior level.

About the role

The employee in this position (Program Project Specialist 2) will, under general direction, function as an advanced professional and administrative work assistant to State and Local Agency WIC Staff and/or community organizations in a variety of programs in the area of assignment; and perform related work/tasks/functions as required. This position is required to perform work at/attend meetings at alternate locations and/or travel when necessary.

Responsibilities

• On a monthly basis, using information requested from the WIC Service Desk, prepares reports for each of the WIC Local Agencies to notify them of participants that are due to have their babies in the upcoming month; sets up text message alerts to remind participants to call WIC after delivery and provide a resource for Postpartum Mental Health Services.
• Manages the logistics of the WIC New Employee Training Cohort: developing and managing registration, sending confirmation with joining link, guidebooks, and resources; answering logistics questions; sending follow-up after each session; developing/distributing evaluation materials as needed.
• Works with New Employee Training Cohort facilitators to keep presentations, resources, and materials current; manages day-to-day communications with facilitators to ensure smooth transitions between sessions.
• In conjunction with the WIC Breastfeeding Coordinator, manages registrations and communications with professionals interested in attending the semi-annual lactation event.
• Following established protocol, reviews and approves/disapproves/adjusts access to the WIC Training Team Training Folder and workgroup lists for Breastfeeding, the Trainer Advisory Board, and Registered Dietitians.
• Responds to requests to participate in the First Feed Education and Support group from participants and from reports generated from the WIC MIS (HANDS system); uses templates for direct texting and manages messaging to groups within the texting platform.
• Generates, evaluates, and distributes Breast Pump Reports for each WIC local agency: identifying current available inventory, problem-solving returns to the BNPA warehouse, providing follow-up on pumps out of contract, and updating the WIC MIS (HANDS system) to reflect changes.
• Updates pump status and location in WIC MIS (HANDS) when pumps are returned to the BNPA warehouse.
• In conjunction with the WIC Breastfeeding Team, manages logistics for the bimonthly WIC Breastfeeding Boot Camp: registration, confirmation, material assembly/distribution, file organization, and certificate distribution.
• Assists WIC Teams with file organization, local agency/participant communications, and meeting planning.
• Manages user access to the Bureau of Nutrition and Physical Activity Ordering System in conjunction with the WIC Service Desk and WIC Nutrition Services.
• Other duties as assigned related to the position.

Qualifications

Selective Preferences

• Bachelor's degree in public health services or a related field with 2 years of work experience.
• 5 years of work-related experience may be considered in lieu of a degree.
• Spanish preferred.

Pre-Employment Requirements

• Valid AZ Driver's License (required if position involves driving or use of a vehicle as an essential function to conduct State business).
• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Knowledge, Skills & Abilities

Knowledge Of

• Federal and State Laws, Rules and Regulations.
• In-depth knowledge of both current and upcoming Arizona WIC Food Packages.
• Microsoft Office and the Arizona WIC Program.
• Organizational skills pertaining to scheduling, multi-tasking, organizing work assignments, and meeting deadlines.
• Performance Management (PM), Continuous Quality Improvement (CQI), and Lean methodologies.

Skilled In

• Applying time management and organization skills to complete work and manage internal/external collaborations and activities.
• Written and oral communication.
• Cultural competency and political sensitivity.
• Utilizing computer software for word processing, spreadsheets, database queries, and data management.

Ability To

• Organize, prioritize, and perform multiple tasks.
• Effectively communicate orally and in writing at all levels.
• Exercise sound judgment in safeguarding confidential or sensitive information.
• Maintain professionalism at all times.
• Establish and maintain effective working relationships.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment free from discrimination.

Benefits

The State of Arizona provides a comprehensive benefits package including:

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave — up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan (Arizona State Retirement System; State contributes 50% of total cost, employee contributes 50%; 27-week wait period for new employees)
• Award-winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Loan Assistance Program — eligible employees can receive up to $300.00 per month for outstanding student loans

Pay

Salary: $47,300 (Grade 19)

Schedule

ADHS promotes alternative work schedules and flexible hours.