Brand Operations Associate

About VeeFriends LLC

VeeFriends is a modern entertainment and consumer products company built around characters, storytelling, collectibles, community, and culture. Spanning physical and digital collectibles, publishing, licensing, live experiences, commerce, and emerging consumer products, VeeFriends operates as a vertically integrated brand with a rapidly expanding ecosystem of products, partners, and channels.

Job Overview

VeeFriends is seeking a highly organized, detail-oriented, and proactive Brand Operations Associate to support the execution of the company’s integrated product, brand, creative, and commercial initiatives. This role will help keep projects, timelines, deliverables, approvals, and cross-functional workflows moving across the organization.

Key Responsibilities

• Support the day-to-day management and maintenance of the company’s integrated Product and Brand calendar.
• Help track key milestones, launch dates, campaign timelines, retail programs, licensing initiatives, experiential moments, and other brand and commercial priorities.
• Aid in translating leadership priorities and project plans into actionable timelines, workflows, and task lists.
• Maintain visibility into project status, deadlines, dependencies, bottlenecks, and risks across departments.
• Help ensure cross-functional teams have clear visibility into upcoming launches, deliverables, and key dates.
• Support the Brand Operations function in coordinating work across:
• Creative
• Product Development
• Sales & Commercial teams
• External vendors and partners, particularly in Licensing and Collaborations
• Follow up with internal stakeholders to ensure timelines, deliverables, feedback, and approvals remain on track.
• Aid in preparing agendas, notes, recaps, and action items for recurring cross-functional meetings, launch readiness reviews, and project check-ins.
• Help maintain clear communication between teams so that priorities, ownership, timelines, and next steps are well understood.
• Support the development of scalable processes, operating cadences, and documentation that improve organizational efficiency.
• Maintain and update project management tools and workflow systems, including ClickUp and related operational platforms.
• Ensure tasks, deadlines, owners, briefs, assets, and approvals are accurately reflected in internal systems.
• Help teams use project management tools consistently and effectively.
• Support dashboard updates, project trackers, SOPs, and internal documentation.
• Aid in identifying gaps in workflow, process, or system usage and escalating opportunities for improvement to the Brand Operations lead.
• Support the coordination and tracking of creative deliverables across in-house teams and external freelance partners.
• Help maintain visibility into creative assignments, deadlines, feedback rounds, and approval status.
• Aid in organizing and tracking a network of creative contractors and external service providers.
• Support the delivery of a wide range of creative outputs, from major product and packaging work to daily marketing, social, content, and direct-response deliverables.
• Help ensure creative work is completed on time, within scope, and aligned with project priorities.
• Identify potential timeline, resource, or executional risks early and escalate concerns appropriately.
• Help support leadership and cross-functional teams by maintaining accurate information on project status, outstanding needs, and upcoming deadlines.
• Aid in process improvements, workflow optimization, and operational problem-solving.
• Support a culture of accountability, proactive planning, and clear communication across the organization.

Qualifications

• 2–4+ years of experience in Brand Operations, Project Coordination, Program Management, Marketing Operations, Creative Operations, Product Operations, or a related function.
• Experience working within a consumer brand, entertainment company, retail organization, agency, licensing business, or high-growth startup environment preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple projects, timelines, tasks, and stakeholders simultaneously.
• Strong written and verbal communication skills.
• Comfortable following up with cross-functional teams and helping drive accountability.
• Experience using project management and workflow tools such as ClickUp, Airtable, Asana, Monday.com, Canva, Google Workspace, or similar platforms.
• Ability to take direction, organize information, and translate priorities into clear next steps.
• Comfortable operating in a fast-paced, evolving environment with shifting priorities.
• Proactive, solutions-oriented mindset with strong judgment and follow-through.
• Interest in consumer products, entertainment, collectibles, character-based brands, culture, community, and storytelling.

Benefits

VeeFriends offers a comprehensive benefits package for eligible employees, including Medical, Dental, and Vision insurance, a 401(k) plan, and Unlimited PTO.

Pay Range

The pay range for this role is: 70,000 - 75,000 USD per year (VeeFriends Main Work Location)

Location

New York, NY