Branch Office Receptionist

About the role

Allied Universal is seeking a Receptionist to oversee front desk operations.

Responsibilities

• Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
• Greet and direct visitors as appropriate based on purpose of their visit
• Absorb and respond to employment applications and other pre-employment paperwork as required or needed
• Absorb and maintain personnel files in accordance with corporate HR guidelines
• Absorb and maintain WinTeam data entries and files as directed by Human Resource staff
• Absorb and report guard card license processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
• Maintain office supplies and organization of office in general
• May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collecting uniforms, and requesting uniform refunds
• Absorb various administrative duties as assigned by the Branch Manager or Branch Staff

Qualifications

• High school diploma (or equivalent)
• Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience
• Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
• Demonstrated outstanding organizational skills required; ability to accurately maintain and organize large volumes of paperwork
• Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
• Excellent computer skills including Microsoft Office products, Internet and websites required; prior experience using HRIS automated systems a strong plus