Branch Office Administrator

Location: Hubbard, OH

Tri‑State Forest Products is a family‑owned and operated wholesale distributor of building materials throughout the Midwest, with 10 locations across Ohio, Indiana, Michigan, Kentucky, and Tennessee. The company specializes in engineered wood products and values personal service, high‑quality products, and its people.

About the role

The Branch Office Administrator supports the daily operations of the Hubbard branch, handling a wide range of administrative and office‑management duties and serving as a key point of support for branch management, headquarters, and local staff. The ideal candidate is self‑motivated, detail‑oriented, and comfortable working independently while collaborating with a team.

Responsibilities

• Ensure accurate processing of deliveries and timely invoice generation.
• Oversee inventory and coordinate internal and external communication.
• Develop and maintain comprehensive product knowledge.
• Provide general administrative support to branch leadership and staff as needed.
• Partner with Human Resources on branch‑related tasks, including onboarding, payroll support, and maintaining personnel records.
• Manage logistics‑related administrative functions such as billing, logs, invoicing, medical certification renewals, drug‑test scheduling, and drivers’ pay in Excel.
• Scan and maintain documents for branch and headquarters use.
• Maintain accounts payable reconciliation, ageing reports, direct billing, and credit memos/RMAs for the branch.
• Manage office supply inventory and ensure timely replenishment.

Qualifications

• High school diploma or equivalent required.
• 1 year of general accounting experience; associate’s degree in accounting preferred.
• Experience with inventory management software is preferred but not required.
• Strong communication, organizational, time‑management, problem‑solving, and customer service skills.
• High attention to detail with the ability to prioritize and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications, including Word and Excel.

Benefits

• Medical & prescription coverage.
• Dental & vision coverage.
• Hospital & accident coverage.
• Company‑paid basic life insurance (employee, spouse, and children).
• Company‑paid short‑term and long‑term disability.
• Optional additional group life insurance.
• Paid Time Off (immediately available upon hire).
• Paid holidays.
• Traditional & Roth 401(k) options with annual company match.
• Employee referral program.