Branch Administrative Assistant

About the role

Provides administrative support for the entire branch, with direct support to Rebecca on approval-related items. This is a Contract to Hire position based out of Bellevue, WA, with strong potential to convert to a full-time employee; the team intends to hire someone permanently. The current Administrative Assistant is leaving due to relocation outside of the United States. This is an entry level position.

Responsibilities

• Coordinates and plans branch events, including ordering food, supplies, and event materials
• Responsible for processing and managing disclosures
• Orders and maintains office supplies
• Handles loan cancellations, which must be completed before 1:00 PM daily
• Orders closing gifts and food for loan closings
• Collects and organizes items for branch communication boards
• Updates and posts the monthly "Word of the Month"
• Manages new hire onboarding, including questionnaires, welcome gifts, equipment setup, and 90-day onboarding tasks
• Processes and manages FedEx return shipments
• Handles branch expenses, including receipt and invoice submissions
• Issues checks to clients and vendors as needed
• Assists with BDAP-related administrative tasks
• Coordinates conference room reservations with the management company to prevent scheduling conflicts
• Maintains and funds the mail/postage machine
• Coordinates employee birthday recognition, including gifts and cards
• Coordinates employee work anniversary recognition and gifts
• Provides support for the regional executive team and assists with special projects and ad hoc requests

Skills & Qualifications

• Customer service skills
• Event planning

Schedule

Monday through Friday, 8:00 AM to 5:00 PM. This is a fully onsite position. The branch consists of approximately 55 employees; however, due to remote work arrangements, typically 15-20 employees are in the office on a weekly basis.

Interview Process

• Round 1: Interview with Rebecca
• Round 2: Interview with Rebecca; may include an in-office interview with Rebecca and Amanda
• Potential Round 3: Additional interview if manager schedules do not align

Pay

The pay range for this position is $28.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

If eligible, the benefits available for this temporary role may include: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave). Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.