Boutique Chandler Law Firm Legal Assistant

About the role

We are looking for an experienced 2+ year Legal Assistant to join a boutique estate planning law firm in Chandler, Arizona. This role requires someone with a keen eye for detail and a strong background in legal administrative support, who thrives in a client-facing environment. If you have a passion for organization and enjoy working in a collaborative office setting, we encourage you to apply. This is an in-office position.

Responsibilities

• Welcome clients and visitors in a courteous and friendly manner, ensuring a positive first impression.
• Manage attorney schedules by organizing meetings, appointments, and court appearances.
• Handle incoming calls, providing accurate information or redirecting them to the appropriate team member.
• Prepare and process court filings, including electronic submissions, adhering to strict deadlines.
• Maintain and update calendars for key deadlines, hearings, and other legal events.
• Monitor and record attorney timekeeping to ensure accurate billing and invoicing.
• Assist in the preparation of estate planning documents and other legal paperwork.
• Perform administrative tasks such as data entry, document organization, and correspondence.
• Collaborate with attorneys and other staff to ensure the smooth operation of daily processes.

Requirements

• Minimum of 2 years of experience as a legal assistant in a law firm setting.
• Proficiency in e-filing and managing court filings across various jurisdictions.
• Familiarity with civil litigation processes and estate planning procedures.
• Strong organizational skills with the ability to manage calendars and deadlines effectively.
• Excellent communication skills, both verbal and written, for client and team interactions.
• Attention to detail and accuracy in handling sensitive legal documents.
• Ability to work independently while supporting a team-oriented environment.
• Proficiency in legal billing and timekeeping systems.