Bookkeeper / Office Admin - Construction

About the Role

The Bookkeeper / Office Administrator is responsible for the day-to-day execution of the company's accounting and administrative financial functions. This role ensures accurate transaction processing, consistent reconciliations, and timely managerial and financial reporting using ProContractor/ViewPoint and ProCore. The position requires a strong understanding of basic accounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

Core Responsibilities

Accounting & Financial Management

• Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
• Record and reconcile daily financial transactions, including sales, purchases, receipts, retainage, and payments
• Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
• Prepare regular bank and account reconciliations for audit
• Ensure transactions are properly coded and supported with documentation

Reporting & Analysis

• Prepare and distribute financial reports on a weekly, monthly, quarterly, and annual basis
• Support budgeting and forecasting activities
• Identify discrepancies, trends, or concerns and escalate to management as needed
• Maintain financial data in a clear, organized, and audit-ready format

Compliance & External Coordination

• Coordinate with external partners for budget preparation, weekly cash flow management, labor burden and overhead absorption reporting, tax preparation, and reviews or audits
• Support compliance with local, state, and federal financial regulations
• Maintain documentation required for audits and regulatory reviews

Communication & Administrative Support

• Provide timely financial updates and summaries to management
• Communicate clearly with internal team members regarding financial processes or requirements
• Support general office administrative tasks as needed to maintain smooth operations

Required Qualifications

• Proficiency in ViewPoint/ProContractor
• Proficiency in MS Excel, MS Word, MS Teams, and MS Outlook
• Strong understanding of accounting principles and managerial/financial reporting
• High attention to detail with strong organizational skills
• Ability to work independently and manage multiple priorities
• Clear written and verbal communication skills

Preferred Skills

• Experience with managerial accounting concepts
• Ability to explain financial information to non-financial team members in plain language
• Experience supporting small-to-mid-sized business operations
• Experience with customer service communications with regard to A/R collections and A/P payments