Bookkeeper & Executive Assistant for U.S.-Based Business Owner

About the Role

We are looking for a reliable, detail-oriented, and proactive Bookkeeper & Executive Assistant based in the Philippines to help manage both financial/admin tasks and day-to-day business support. This role is ideal for someone who is organized, trustworthy, comfortable working independently, and has strong communication skills. You will help us stay on top of bookkeeping, scheduling, email, documents, follow-ups, and general operations. This can start as part-time and grow into a full-time long-term role for the right person.

Responsibilities

• Bookkeeping:
  • Record and categorize transactions
  • Reconcile bank and credit card accounts
  • Prepare basic financial reports
  • Track expenses, invoices, and receipts
  • Help organize financial documents
  • Assist with monthly bookkeeping cleanup
  • Work with tools such as QuickBooks, Xero, Excel, or Google Sheets
• Executive Assistant:
  • Manage calendar and scheduling
  • Help organize email and respond to routine messages
  • Prepare documents, spreadsheets, and reports
  • Track tasks, deadlines, and follow-ups
  • Research vendors, tools, or business needs
  • Help coordinate meetings and reminders
  • Support personal and business admin tasks as needed

Requirements

• Prior experience as a bookkeeper, virtual assistant, or executive assistant
• Strong attention to detail
• Excellent written English
• Comfortable with spreadsheets and online tools
• Reliable internet connection
• Able to work independently and communicate clearly
• Honest, organized, and proactive
• Experience with QuickBooks or Xero is a plus
• Experience supporting a U.S.-based client is a plus

Schedule

We are open to either part-time (20 hours per week) or full-time (40 hours per week). Some overlap with U.S. Eastern Time is preferred, but the schedule can be discussed.

Compensation

Please include your desired monthly salary for both part-time and full-time work. We are looking for someone long-term and will pay fairly based on experience, reliability, and skill level.

Preferred Qualities

We value someone who is dependable, honest, careful with details, and willing to learn. We want to build a long-term working relationship with someone who can become a trusted part of our business.

How to Apply

Please reply with:

• Your resume or work history
• Your bookkeeping experience
• Tools you have used, such as QuickBooks, Xero, Excel, Google Sheets, Notion, etc.
• Your desired monthly salary for part-time and full-time
• Your available working hours
• A short paragraph explaining why you would be a good fit for this role

Please include the word "Organized" in the first line of your application so we know you read the full job post.