Bookkeeper

About the role

Steve Smith Trial Lawyers is one of Maine’s leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations.

Responsibilities

• Maintain and reconcile the firm’s general ledger and financial accounts
• Process accounts payable and accounts receivable, ensuring timely and accurate entry
• Aid with payroll processes, including employee deductions and tax withholdings
• Complete monthly and quarterly financial reconciliations and reporting
• Maintain secure and accurate financial records for internal review and compliance
• Billing & Client Accounting Support:
• Support client invoicing processes as needed
• Avoid inaccurate tracking of time entries, expenses, and case-related financials
• Monitor outstanding client balances and assist in collections efforts
• Reconcile Work-in-Progress (WIP) reports with the firm’s case management system
• Trust Accounting & Compliance:
• Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules
• Ensure proper tracking and segregation of client funds
• Prepare monthly trust reconciliations and bar-compliant financial reports
• Financial Process Improvement:
• Identify and recommend opportunities to streamline financial workflows
• Aid with budgeting, forecasting, and cash flow monitoring
• Support improvements to accounting systems and software as the firm continues to grow

Qualifications

• 3–5 years of professional bookkeeping experience required
• Strong, hands-on experience with QuickBooks is essential
• Prior experience in a law firm or professional services environment strongly preferred
• Experience with trust accounting is a plus (training provided for the right candidate)
• Understanding of U.S. financial operations, including AR/AP and bank reconciliation
• High level of accuracy, attention to detail, and confidentiality
• Ability to work independently while collaborating with leadership
• Experience with Clio or other legal case management systems is helpful but not required