Bookkeeper

Key Responsibilities

• Maintain and update the company's general ledger.
• Record and categorize financial transactions, ensuring accurate debits and credits.
• Reconcile all bank accounts and credit card statements.
• Process incoming invoices and payments to vendors.
• Monitor accounts payable and ensure timely payments.
• Manage accounts receivable, including sending invoices, following up on overdue payments, and posting payments.
• Prepare and process payroll for employees.
• Ensure payroll taxes and deductions are accurate and paid on time.
• Maintain employee records, including hours worked, salaries, and benefits.
• Prepare monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
• Create and maintain budget reports and projections.
• Provide financial summaries and analysis to management.
• Prepare and file payroll taxes, sales tax, and other business-related taxes.
• Work with external accountants or auditors during tax season.
• Keep track of tax deadlines and ensure timely payment and reporting.
• Perform monthly bank and credit card reconciliations.
• Investigate and resolve any discrepancies between bank statements and accounting records.
• Monitor the company's cash flow and provide reports on cash positions.
• Assist in managing cash reserves and short-term borrowing needs.
• Record and track inventory transactions (if applicable).
• Manage depreciation schedules for fixed assets and ensure accurate reporting.
• Assist in analyzing financial trends, costs, and revenues to help management make informed decisions.
• Provide recommendations for cost-saving and revenue-generating strategies.
• Use accounting software to record, track, and report financial transactions (e.g., QuickBooks, Xero, Sage, etc.).
• Continuously update and maintain the company's accounting software systems.
• Assist with other office administrative duties related to accounting and bookkeeping functions.
• Maintain organized and up-to-date financial records for auditing and compliance purposes.

Skills & Qualifications

• Education: High school diploma or equivalent, though an associate's degree in accounting or a related field is preferred.
• Experience: 3-5 years of bookkeeping experience, preferably with a full-charge role, including payroll, accounts payable, accounts receivable, and financial reporting.
• Certifications: Certification in bookkeeping or accounting (e.g., QuickBooks Certified, Certified Bookkeeper (CB), or similar) is a plus.
• Technical Skills: Proficiency with accounting software (QuickBooks, Xero, Sage, etc.) and MS Office (especially Excel).
• Familiarity with payroll software is a plus.
• Attention to Detail: Must be able to spot errors and inconsistencies in financial records.
• Organizational Skills: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Communication Skills: Strong written and verbal communication skills, especially when explaining financial data to non-financial stakeholders.
• Problem-Solving Skills: Ability to identify and resolve financial discrepancies and issues efficiently.

Working Conditions

• In – Office Position (some flexibility for ideal candidate)
• Full-time hours, with occasional overtime during busy periods, such as tax season or year-end reporting.

Pay

Salary: Range 65k – 90k, based on experience.