Bookkeeper

Job Summary

The Archdiocese of St. Louis seeks a detail-oriented and mission-driven Part-Time Bookkeeper to support the financial operations of St. Francis of Assisi Parish.

Job Responsibilities

• Record weekly offertory into contribution software in a timely and accurate manner
• Prepare documentation for other parish receipts ensuring donations are recorded in contribution software and appropriate information is provided to Shared Accounting for posting in accounting software
• Prepare and process bank deposits and maintain supporting documentation, forwarding copies to Shared Accounting for verification
• Review invoices for accuracy and forward to Shared Accounting for accounts payable processing
• Coincide payment process for online invoices to be processed for payment and properly recorded in accounting software by Shared Accounting Services Team
• Finalize Accounts Payable process by printing checks for pastor’s signature, mailing and maintaining vendor files, including W-9 documentation
• Aid with parish and school billing and accounts receivable as needed
• Support payroll data collection and coordination with payroll processing
• Maintain organized financial records in accordance with Archdiocesan policies
• Collaborate with Shared Accounting Services to support month-end close and financial reporting
• Ensure compliance with internal controls and financial procedures
• Prevent and protect program compliance

Job Requirements

• Prior bookkeeping or accounting experience required (parish or nonprofit experience a plus)
• Familiarity with accounting software (QuickBooks experience preferred)
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Excel and basic computer applications
• Strong communication and interpersonal skills
• Ability to work independently while collaborating with parish staff and external teams

Preferred Attributes

• Understanding of parish operations and Catholic Church environment
• Commitment to the mission and values of the Catholic Church
• Willingness to learn Archdiocesan financial processes and systems
• Experience with Quickbooks, ServantKeeper, FACTS, Our Sunday Visitor, Excel, Parish Helper Online a plus