Bookkeeper and Ops Admin - part time

About Qwoted Qwoted connects journalists and media creators with expert sources, brands, and PR professionals, using AI to make smarter matches. We are a small, fast-moving team based in New York, and our Operations function keeps finance, people, legal, and compliance running smoothly behind the scenes. The Engagement We are looking for an experienced independent bookkeeper and administrator for about 20 hours per week. You would split your time roughly evenly between bookkeeping and operations administration. This is a remote contract role open to candidates based in the United States, with flexible hours and some overlap with Eastern Time for check-ins. Bookkeeping (about 10 Hours Per Week) Reconcile Stripe payouts and prepare categorized transaction files for review before journal entries are postedImport and categorize corporate card transactions in Ramp and QuickBooks OnlineManage accounts payable in BILL, including coding bills and supporting foreign-currency vendor paymentsSupport month-end close: bank and card reconciliations, prepaid expense amortization, accruals, and contractor spend reclasses by departmentKeep vendor records and supporting documentation organized and audit-ready Operations Administration (about 10 Hours Per Week) Coordinate employee and contractor onboarding and offboarding paperwork and checklistsMaintain vendor and contractor contract records, including renewal datesKeep internal trackers, calendars, and shared drives currentSupport general administration of the organization What You Bring 3 or more years of bookkeeping experience, ideally with SaaS or subscription businessesStrong working knowledge of QuickBooks Online; experience with Stripe and BILL is a strong plusFamiliarity with accrual accounting and month-end closeComfort with Google Workspace; experience with ClickUp, Ramp, or DocuSign is helpfulExcellent attention to detail and sound judgment with confidential financial and personnel informationClear, proactive written communication Background Check Is Required We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.