Board Relations Manager

Job Description

Key Responsibilities:

• Board Governance & Administration
• Coordinate all Board of Directors and committee meetings, including scheduling, agenda development, and logistics
• Coordinate outside meetings as requested by the CEOs
• Prepare and distribute board materials (agendas, reports, presentations, and minutes) in a timely manner
• Maintain accurate records of board meetings, resolutions, bylaws, and governance documents
• Ensure compliance with legal, audit, regulatory, and organizational governance requirements
• Board Member Support
• Serve as the primary point of contact for Board members
• Support onboarding and orientation of new Board members
• Maintain board member records, terms, and committee assignments
• Facilitate ongoing education and engagement of Board members
• Committee Coordination
• Ensure effective communication between committees and leadership
• Strategic & Executive Support
• Aid senior leadership in preparing materials for board presentations and strategic planning sessions
• Track action items and follow-ups from Board meetings
• Support the execution of board-driven organizational priorities including the development and execution of the board workplan
• Work with our legal counsel pertaining to board and any other executive requests including maintaining privilege, setting meetings, follow ups etc.
• Monitor adherence to nonprofit governance standards and healthcare regulations
• Assist with annual filings, accreditation requirements, and audits as needed
• Ensure documentation aligns with policies related to patient care, ethics, and confidentiality
• Perform other duties as assigned in support of mission and as required to ensure delivery of consistent high-quality services

Mission Integration

Promote alignment between board governance and the organization’s mission of advancing sexual and reproductive health, rights, and education

Lead support in development and implementation of the Strategic Plan with the Board and Executive Staff

Support initiatives related to health equity, access to care, and community engagement

Qualifications

• Education & Experience:
• Bachelor’s degree in public administration, board and executive administration, healthcare administration, nonprofit management, or related field (or equivalent experience); Master’s degree preferred
• At least 5 years of working with Boards and a minimum of 3 years as lead in working with Board and/or executive leadership. Time with administrative, legal or governance support experience will be taken into consideration, preferably in a nonprofit or healthcare setting
• Experience working with boards of directors or executive leadership is a must

Skills & Competencies

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities and deadlines independently
• Understanding of nonprofit governance best practices

Preferred Attributes

• Familiarity with healthcare or sexual and reproductive health services
• Experience working with legal and regulatory issues with boards/executive leadership
• Commitment to diversity, equity, and inclusion
• Passion for the organization’s mission and values

Non-Discrimination Statement/Acknowledgment

Planned Parenthood of Northern, Central and Southern New Jersey, Inc. (PPNCSNJ) does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, disability, atypical hereditary cellular blood trait, genetic predisposition or carrier status or any other characteristic protected by applicable law. PPNCSNJ will make reasonable accommodations in compliance with Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; and any subsequent revisions or additions to related law/regulations. Our Commitment To Health Equity, Diversity, And Inclusion At PPNCSNJ, our "Care. No Matter What" values extend far beyond our health center doors. We're passionate about uplifting diversity, equity, and inclusion across every aspect of our organization. This work includes building an environment where every employee can flourish, every patient can thrive, and every community can achieve its full health potential. We strive to make equity-centered decisions that empower our employees, patients, and volunteers to be their whole selves. These efforts are an ongoing journey, and on our best days, we remain committed to challenging ourselves to do better.

Note For Applicants

If you're excited about this opportunity but don't meet every qualification, we encourage you to apply. You may be a great fit for this role or others, and we value differing perspectives in our commitment to being an inclusive health care provider and workplace. PPNCSNJ is an Equal Opportunity Employer.