Board Liaison and Program Manager

About the role

Empowering Financial Futures. For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients. Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique. This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA). This position acts as an integral team member in the Office of the Corporate Secretary, within the company’s Legal & Compliance department, focused on managing meetings and materials for the Company’s Board of Directors. The role includes both board relations and internal team coordination and strategic development.

Responsibilities

• Assist with planning for Board and Committee meetings by working with the Corporate Secretary (CS) and Executive Team to:
• Build and proof Board and Committee agenda books in the Diligent portal.
• Utilize other portal functions as needed such as Questionnaires, Voting, and Calendar.
• Coordinate all calendaring, including the scheduling of internal planning meetings.
• Manage Board meeting logistics. Duties include coordinating with internal presentation teams (management and staff), Dining/Office Services, preparation of Director itineraries, and day of meeting support.
• Coordinate all technology for virtual and hybrid Board and Committee meetings.
• Assist directors with technology requests, working with the Help Desk as needed.
• Coordinate follow up tasks for all Board related activities.
• Coordinate director travel arrangements and associated expense management.
• Manage the Director compensation process, including drafting fee statements and coordinating payments with accounting.
• Program Management
• Develop understanding of the policies and procedures of the Office of the Corporate Secretary and coordinate and draft updates, as needed.
• Contribute to the development and management of Office of the Corporate Secretary and Legal department’s information technology, data and document management systems development.
• Provide support in the management of outside legal vendor relationships and associated expense management.
• Firm Building
• Participate in special projects and identify process improvements.
• Carry out other duties and responsibilities as assigned and carry out all responsibilities in compliance with company policies, procedures and practices.

Requirements

• Bachelor’s degree preferred or equivalent experience required.
• 3+ years of relevant experience.
• Advanced knowledge of Microsoft Office.