Board Admin Assistant

About the role

Board Administrative Assistant – Part Time Good Foods Co-op is a community-owned natural foods grocery dedicated to building a more equitable and sustainable food system. We support local farmers and producers while creating a welcoming, inclusive shopping experience for everyone in our community. We’re looking for a Board Administrative Assistant who is highly organized, detail-oriented, and skilled at communication and administrative support. This role is ideal for someone who enjoys working independently, managing multiple priorities, and supporting collaborative leadership within a mission-driven organization.

Physical & Work Environment: Combination of remote administrative work and in-person meetings; moderate office and meeting environment with regular computer use; frequent sitting, typing, and document preparation; evening meeting attendance required, typically once per month; shared workspaces and collaborative communication environments.

Responsibilities

• Preparing and distributing board meeting packets and materials
• Attending board meetings and accurately recording meeting minutes
• Maintaining organized paper and electronic board records and Governance Policies
• Managing board calendars, contact lists, and meeting schedules
• Supporting board trainings, retreats, Annual Owners Meetings, and special events
• Coordinating meeting logistics including room reservations and catering arrangements
• Monitoring and responding to board administrative emails
• Posting board meeting summaries on the website and in-store communication areas
• Maintaining organized digital files within Google Drive systems
• Supporting communication between board members and the General Manager
• Completing follow-up tasks and administrative projects as assigned

Requirements

• Previous administrative support experience (preferred)
• Flexible schedule, including availability for evening board meetings

Skills

• Strong administrative, organizational, and communication skills
• Excellent attention to detail and accuracy
• Ability to work independently and manage time effectively
• Experience with Google Drive, Google Docs, Google Sheets, and cloud-based file systems
• Clear and professional written and verbal communication
• Good judgment and discretion with confidential information
• Comfortable using personal computer equipment for remote and administrative work

Benefits

• Opportunities to support cooperative leadership and community engagement
• Collaborative, transparent, shared leadership environment
• Part of a community-owned natural foods grocery

Pay

Starting wage $15.86

Schedule

Flexible part-time schedule (approximately 5–20 hours per month); evening board meetings required, typically once per month.