Bloom Carroll Preschool and Learning Center - Receptionist/Clerical Assistant (Part Time)

Qualifications

• High school diploma
• Ability to work effectively and positively with others
• Excellent organization, efficiency, and communication skills
• Proficient in creating and maintaining records through computer programs involving word processing, databases, presentation/multi-media and spreadsheets
• Proficient keyboarding and word processing skills
• Ability to communicate effectively using a variety of electronic media
• Ability to operate various types of office equipment
• Ability to generate correspondence accurately and independently
• Able to manage multiple tasks simultaneously and meet deadlines
• Willingness to learn new technologies
• Required criminal background check
• Mets USCIS I-9 Employment Eligibility Verification Reports

Requirements

• Meets USCIS I-9 Employment Eligibility Verification Reports

Skills

• Establish, maintain, and monitor accurate, neat and efficient electronic and manual filing systems
• Prepare/compose/design letters, memoranda, reports, bulletins, handbooks, agendas, brochures, Board information, spreadsheets, data, vacancy notices, requisitions, and various other correspondence
• Sort information for efficient distribution to appropriate recipients
• Receive and handle telephone calls and messages
• Greet and receive visitors
• Schedule, conduct and report background checks/fingerprints
• Handle routine correspondence independently
• Input information into and retrieve information from computer, applications and software
• Be proficient in using all applications/software used in central office including but not limited to: ASEOP, Applitrack, G-Suite, Background Check software, ODE licensing system
• Arrange conferences, meetings, and room reservations for central office staff as requested
• Manage the process to reserve meeting space at the central office and lead securing off-site space for meetings and/or conferences as needed through the county FMX system and other partners
• Promote excellent public relations by personal appearance, appropriate attire, attitude, and conversation
• Provides assistance to other ESC staff
• Attend meetings and in-services as required for personal and professional development
• Handle confidential information with complete security
• Embolies high ethical standards and integrity
• Accepts responsibility for decisions and conduct
• Complies with policies and procedures established by the Fairfield County ESC
• Performs other duties as assigned by the Superintendent/Designee

Performance Responsibilities

• Establish, maintain, and monitor accurate, neat and efficient electronic and manual filing systems
• Prepare/compose/design letters, memoranda, reports, bulletins, handbooks, agendas, brochures, Board information, spreadsheets, data, vacancy notices, requisitions, and various other correspondence
• Sort information for efficient distribution to appropriate recipients
• Receive and handle telephone calls and messages
• Greet and receive visitors
• Schedule, conduct and report background checks/fingerprints
• Handle routine correspondence independently
• Input information into and retrieve information from computer, applications and software
• Be proficient in using all applications/software used in central office including but not limited to: ASEOP, Applitrack, G-Suite, Background Check software, ODE licensing system
• Arrange conferences, meetings, and room reservations for central office staff as requested
• Manage the process to reserve meeting space at the central office and lead securing off-site space for meetings and/or conferences as needed through the county FMX system and other partners
• Promote excellent public relations by personal appearance, appropriate attire, attitude, and conversation
• Provides assistance to other ESC staff
• Attend meetings and in-services as required for personal and professional development
• Handle confidential information with complete security
• Embolies high ethical standards and integrity
• Accepts responsibility for decisions and conduct
• Complies with policies and procedures established by the Fairfield County ESC
• Performs other duties as assigned by the Superintendent/Designee

Additional Working Conditions

• Occasional exposure to blood, bodily fluids, and tissue
• Occasional operation of vehicle under inclement weather conditions
• Occasional alternative/flexible hours/days
• Occasional travel
• Occasional interruption of duties by staff and/or telephone
• Repetitive hand motion i.e. typing, filing, writing
• Occasional lifting and movement of items weighing 20-25 pounds