Billing & Accounts Receivable Analyst

About the role

Ford Office Technologies mission is helping businesses thrive by delivering cutting edge office technology, solutions, and unparalleled customer experiences. We are seeking a motivated and ambitious individual to play a key role in supporting our accounting team. The Billing & Accounts Receivable Analyst is a role requiring hands-on expertise in both contract billing and accounts receivable. This position requires the ability to interpret contract terms, apply them accurately to billing and AR functions, and manage complex reconciliation and pass-through billing workflows. Candidates should have a background in contract-driven, asset-based billing environments. Experience with equipment financing, leasing agreements, or recurring service contracts is strongly preferred. This role is in-person, Monday through Friday, in Connellsville, PA.

Responsibilities

• Process pass-through remittances daily, maintaining accuracy across rounding, rate structures, and decimal-level discrepancies.
• Perform leasing AR balancing and aging reconciliation to ensure accuracy between internal records and leasing company accounts.
• Oversee unapplied transaction management, ensuring items are identified, researched, and resolved on a weekly basis.
• Support aging AR review and assist with collections escalations as needed.
• Serve as a knowledgeable resource for AR team members on complex billing and contract-related inquiries.
• Manage spreadsheet-based billing workflows, ensuring accuracy and timely completion.
• Process and track custom invoicing for vendors requiring submission through third-party portals.
• Process vendor credits and rebates accurately and within required timeframes.
• Assist with new lease auditing to ensure contract accuracy prior to billing activation.
• Support contract termination tracking and follow-up, coordinating with team members to ensure billing is stopped, invoices are resolved, and records are updated.
• Assist with lease disposition processing in coordination with the Senior Billing Specialist.
• Review incoming delivery paperwork and setup packets; update SharePoint workflows, applying knowledge of contract types to accurately assign and flag items.
• Manage and triage shared team email inbox