Benefits Functional Analyst
Job Overview
The Benefits Functional Analyst supports the administration, configuration, and continuous improvement of the school district's employee benefits programs and HRIS/benefits systems. This role serves as a bridge between Human Resources, Payroll, IT, and third-party vendors to ensure accurate benefits data, compliance with regulations, and a smooth employee experience.
Position Description
Essential Duties and Responsibilities
Benefits Systems & Data Management
Serve as the functional lead for benefits implementation administration systems and HRIS modules related to health, welfare, retirement, and leave benefits
Configure system rules, eligibility files, plan rates, and deduction codes
Maintain data integrity through audits, reconciliations, and reporting
Cook up system testing for open enrollment, life events, and plan changes
Vendor & File Management
Manage carrier eligibility files and payroll deduction feeds
Reconcile billing statements with enrollment and payroll data
Work with vendors to resolve data discrepancies and system issues
Support the implementation of new benefit plans or vendor transitions
Compliance & Reporting
Support ACA reporting (1095-C preparation and data validation)
Aid with compliance related to COBRA, HIPAA, Section 125, and state/federal regulations
Prepare internal and external benefits reports and data analyses
Maintain documentation of system processes and compliance procedures
Open Enrollment & Employee Support
Support annual open enrollment system setup, testing, and communication coordination
Troubleshoot employee enrollment issues and complex benefits questions
Provide data and system support for benefits communication and decision tools
Cross-Functional Collaboration
Partner with Payroll to ensure accurate benefit deductions and adjustments
Work with IT on system upgrades, integrations, and troubleshooting
Participate in HR and finance projects involving workforce data and benefits costs
Qualification Requirements
Bachelor's degree required; degree in Human Resources, Business, Information Systems, or related field preferred
Minimum of 5 years of experience in benefits administration, HRIS, or functional systems analysis (e.g. PeopleSoft/Oracle HCM, Workday, SAP, ADP or similar)
Minimum of 1 year of experience in public sector, K-12, or government environment preferred
Mastery level knowledge of benefits products, services, market dynamics, carriers/TPAs/vendors
Working knowledge of ACA, COBRA, HIPAA, and Section 125 regulations
Experience in HRIS and benefits administration platforms (e.g., PeopleSoft, Workday, Munis, Frontline, or similar)
Advanced Excel and data analysis skills (e.g. SQL, Power BI, Tableau, or similar)
Strong problem-solving and analytical abilities
Ability to translate technical system issues into clear, user-friendly explanations
Detail-oriented with strong organizational skills
Excellent communication and customer service mindset
Ability to manage multiple deadlines, especially during open enrollment
Collaborative and able to work across departments
Ability to lead and execute projects effectively
Physical Requirements/Working Conditions
Work is performed in classrooms, offices, work stations and meeting rooms
Occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials
Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear
Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus
Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties
May work prolonged or irregular hours and must be able to maintain emotional control under stress