Benefits Administrator

About the role

ACPWB is hiring a Benefits Administrator to manage event planning and firm programming for the Facilities team. This is a hands-on, operational role for someone who is organized, reliable, and comfortable being the person who makes the office work. If you do your job well, most people will not notice all the things you prevented from going wrong. We will notice. The Benefits Administrator will be an important part of ACPWB's Facilities team, responsible for event planning and firm programming in an organization that values its support staff as much as its advisors. You will handle a range of tasks that require both attention to detail and good judgment. Some will be routine. Some will require you to figure things out as you go. We are looking for someone who handles both with equal professionalism. The Benefits Administrator manages event planning and firm programming for ACPWB's Facilities team of 19. This is a role where your work product is the operational environment everyone else works in, which means the standard is high but the impact is immediate and visible. We are a professional services firm that practices what it publishes about treating employees well, and that starts with ensuring the people who keep the firm running are recognized and supported.

Responsibilities

• Support the talent acquisition process including interview scheduling, candidate communications, and offer logistics
• Manage the firm's physical facilities including space planning, maintenance requests, and safety compliance
• Maintain confidentiality of sensitive personnel, financial, and client information at all times
• Manage office supply inventory, vendor relationships, and facilities service providers
• Prepare and file documents, reports, and correspondence in a timely and organized manner

Qualifications

Required:

• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• Prior experience with scheduling, calendar management, or executive support
• Demonstrated ability to maintain confidentiality and exercise judgment with sensitive information
• 4+ years of experience in an administrative, HR, accounting, or office management role
• Ability to lift and carry up to 30 pounds for office supply management and event setup

Preferred:

• Familiarity with expense reporting platforms (Concur, Expensify, or equivalent)
• Familiarity with HR systems (Rippling, BambooHR, ADP, or equivalent)
• Demonstrated interest in professional development and expanded scope over time
• Experience with facilities management or workplace operations
• Experience in talent acquisition coordination including applicant tracking systems