Behavioral Health Specialist I - Psychiatry Assistant

About the role

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Participates in the planning and monitoring of SSLC individuals’ psychiatric care by extracting pertinent patient data from residents’ charts. Monitors resident charts for consistency in terminology related to psychiatric issues and institutes corrective actions as necessary to improve consistency.
• Tracks consistency of psychiatric indicators, target behaviors, goals/objectives, including timelines, medication indications, changes in Psychiatric Support Plan (PSP) or Positive Behavior Support Plan (PBSP) and/or addition of Crisis Intervention Plan (CIP) for review and Psychiatrist’s signature within required timeframe.
• Tracks and analyzes data related to targeted symptoms, side effects, and program compliance. Based on these reviews, brings forward to the psychiatrist for modification, treatment plans which are not meeting the individuals’ needs nor treatment plan goals.
• Contributes information and insights as an integral member of the interdisciplinary team at medical review conferences and periodic clinical updates focused on specific individuals. Recommends activities or changes in activities to provide more effective psychiatric care.
• Develops and maintains schedules to ensure quarterly and emergency clinics occur as scheduled and as needed. Works in cooperation with other departments such as Behavioral Health, Medical, Dental, Habilitation Therapies, Residential, etc., to ensure integration and compliance with provisions of the settlement agreement and Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) regulations.
• Makes sure compliance with established professional standards concerning the types and frequency of laboratory tests, Abnormal Involuntary Movement Scale (AIMS), and Monitoring of Side Effects (MOSES) screens to monitor for side effects of psychotropic medications. Brings non-compliance with professional standards to attention of appropriate staff including Medical Director and Psychiatrist accompanied by appropriate data to facilitate the development of an effective and rapid plan of correction.
• Creates and maintains system for tracking when residents should be seen in clinic including the appropriate recall and scheduling of residents based on professional standards and/or resulting from team discussions or information identified during monitoring activities. Coordinates appointments and services with Legislative Authorized Representatives (LARs) as needed or assigned.
• Works with Lubbock SSLC staff and psychiatrist to resolve psychiatric service delivery problems. When one is available, appropriately selects and schedules residents to receive services of locum tenens psychiatrist or through telepsychiatry.
• Assists in the creation of Quarterly and Follow-up Psychiatric Clinic Forms. Prepares documents for monitoring and regulatory requests. Assists in the preparation of administrative reports, studies, and specialized research projects focused on psychiatric care. Performs internal auditing of all psychiatric documents for required components in conjunction with SSLC external (QAQI) auditor. Reviews compliance reports, tracks necessary improvements and implementation for Psychiatry. Performs other duties and ad hoc projects as assigned by supervisor.
• Creates and, alongside the psychiatrist, works on Comprehensive Psychiatric Evaluations for new admissions and on annual updates to the comprehensive psychiatric evaluations.
• Creates and updates spreadsheets and documents related to psychiatric patient information (polypharmacy, psychiatric diagnoses and medication documents, psychiatric medication lab results). Provides spreadsheets on each individual with comprehensive data with dates, such as laboratory (EKG) results, medications/polypharmacy changes (consent forms), MOSES/AIMS, Reiss Screen, individual service plan (ISP) date, and other information at the discretion of the Psychiatrist.
• Creates and updates psychiatric consent forms and implements systems that track the due dates on important documents.
• Effectively accesses and utilizes all SSLC software programs; to include IRIS software program for data input, review, update, modify, and/or create documents as needed for efficiency and improvement in the Psychiatric Department.

Requirements

Strong organizational and critical judgment skills in setting up and refining systems of care and clinic processes.
Attention to detail and ability to effectively schedule self and others to maximize time and achieve desired outcomes.
Advanced skills in developing databases, spreadsheets, and data collection forms to collect critical data related to resident care and processes.
Knowledge of common medical and psychiatric diseases seen in individuals residing at an ICF-IID residential facility and the common medications prescribed for these diseases.
Ability to translate abstract rules, regulations, and conversations into concrete data and collection methods.
Proficiency in written and oral English language.
Ability to communicate orally and in writing with a wide variety of individuals.
Ability to take minutes of interdisciplinary meetings and other meetings as assigned by Psychiatrist.
Proficiency in Microsoft Office Suite (Word, Excel, Access, and Outlook) to generate all written documentation and communication.

Skills and Abilities

• Knowledge of common medical and psychiatric diseases seen in individuals residing at an ICF-IID residential facility and the common medications prescribed for these diseases.
• Ability to translate abstract rules, regulations, and conversations into concrete data and collection methods.
• Ability to communicate orally and in writing with a wide variety of individuals.
• Ability to take minutes of interdisciplinary meetings and other meetings as assigned by Psychiatrist.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, and Outlook) to generate all written documentation and communication.