AVP, Construction Disbursement Administrator

About the Company

Banc of California, Inc. (NYSE: BANC) is a bank holding company with over $34 billion in assets and the parent company of Banc of California. As one of the nation’s premier relationship-based business banks, it provides banking and treasury management services to small, middle market, and venture-backed businesses. The bank offers a broad range of loan and deposit products through a network of full-service branches, regional offices, and digital capabilities. It also provides full-service payment processing solutions and serves the Community Association Management industry nationwide through its SmartStreet™ platform. Banc of California is committed to supporting local communities through its Charitable Foundation and partnerships promoting financial literacy, job training, small business support, and affordable housing.

At Banc of California, success is driven by a shared commitment to delivering meaningful results. The company fosters an environment where entrepreneurial thinking is encouraged, accountability is expected, and team members are empowered to take ownership and make informed decisions.

About the Role

Work directly and independently with construction contractors, project managers, third-party inspection firms, fund control companies, title insurers, borrowers, accountants, lenders, and clients from loan approval through final funding. Manage the processing of lender-approved commercial real estate construction draws and documentation in accordance with internal and regulatory requirements. Provide accurate and responsive funding for highly complex construction loans through all stages, serving as a resource for construction industry practices and legal requirements. Thoroughly understand construction-related contracts and budgets.

Responsibilities

• At loan closing, establish the final Master Funding Ledger for assigned loans, including all funding sources and uses, utilizing construction budgets and loan closing statements.
• Verify and allocate project equity for hard and soft costs.
• Audit the Loan Disbursement File and Master Disbursement Funding Ledger at loan closing to ensure a proper start to the transaction.
• Confirm all equity payments and verification on assigned loans.
• Ensure project budgets are accurately set up through approved fund control companies.
• Proactively participate in initial post-closing meetings with the REIG lending/disbursement team and the borrower’s project team; conduct follow-up meetings as necessary.
• Verify and balance all budget categories and funding sources initially and with each funding request.
• Coordinate fund control requests and project inspections.
• Prepare and monitor funding reports for management.
• Accurately complete funding packages, submit for approval, disburse draws using the appropriate funding source, and notify recipients of funds.
• Ensure line item transfers and increase transfers are adequately documented, the cost breakdown remains balanced, and all changes are submitted to the Loan Officer for approval.
• Update the Master Funding Ledger regularly to reflect accurate construction progress and the status of remaining available funds.
• Manage mechanic’s lien detection and resolution through coordination with the borrower, title officer, and lender.
• Order and review applicable title endorsements, including foundation and incremental increased coverage endorsements; obtain rewrite title policies as needed.
• Establish and maintain paper and electronic files for assigned construction projects in accordance with REIG and Bank policies.
• Periodically review/audit REIG construction files to ensure audit readiness.
• Process partial demands and reconveyances for REIG subdivision projects.
• Work with REIG team members to monitor and clear ticklers and exceptions.
• Follow up for timely receipt and completion of all information.
• Complete special projects and error-free accounting work as assigned.
• Ensure proper handling of requests, coordination of lien releases, and compliance with Bank construction funding procedures.
• Review construction contracts and budgets for coherence and compliance with Bank requirements.
• Approve final payment, audit construction files for sign-off, and return to regular loan files.
• Confirm appropriate title endorsements are ordered, obtained, and managed in files.
• Review filing and management of Preliminary Notices received on assigned files.
• Audit monthly interest payments due on assigned files.
• Review mechanics liens and/or contractor disputes and provide recommended actions to the loan officer and management.
• Follow all established policies and procedures.
• Perform other duties and projects as assigned.

Requirements

• 7–10 years of construction disbursement processing experience or equivalent.
• Bachelor’s degree or equivalent work experience.
• Knowledge of IBS (loan servicing/accounting system).
• Strong familiarity with real estate loan servicing and accounting systems.
• Ability to work with complex Excel spreadsheets, Word, and Outlook.
• Ability to create reports and audit disbursements efficiently using the Bank’s accounting and loan systems.
• Basic knowledge of real estate, escrow, title, UCC, and lender due-diligence processes.
• Strong knowledge of the construction process and typical disbursement requirements.
• Ability to manage multiple tasks/projects and deadlines simultaneously.
• Strong analytical skills and detail-oriented approach.
• Self-starter with a high school diploma or equivalent required.

Benefits

• Financial Security: Eligible to participate in the company’s 401k plan with a company match and immediate vesting.
• Health & Well-Being: Comprehensive insurance options including medical, dental, vision, AD&D, supplemental life, long-term disability, pre-tax Health Savings Account with employer contributions, and pre-tax Flexible Spending Account (FSA).
• Building & Supporting Your Family: Adoption, surrogacy, and fertility assistance; paid parental leave; and family support solutions including care options.
• Paid Time Away: Paid vacation days, holidays, and volunteer time off.
• Career Growth Opportunities: Tuition reimbursement, annual mentorship program, leadership development resources, and access to LinkedIn Learning.

Pay

The base salary ultimately offered is determined through a review of education, industry experience, training, knowledge, skills, and abilities of the applicant in alignment with market data and other factors.