Automotive Office Administrator

About the role

The Office Admin will work full-time Monday through Friday, 8:00 AM – 5:00 PM.

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• MATCH purchase orders, receiving documents, and invoices.
• Prepare weekly check runs, ACH, and electronic payments.
• Maintain vendor records and resolve invoice discrepancies.
• Organize and maintain vehicle deal jackets and related documentation.
• Reconcile statements and assist with month-end close activities.
• Provide administrative support to office management as needed.
• Handle cash drawer responsibilities, including balancing funds collected.
• Ensure accuracy, organization, and compliance across all assigned duties.

Requirements

• A high school diploma or equivalent required.
• Previous experience in an office or automotive dealership environment preferred.
• Familiarity with Reynolds & Reynolds is a strong plus.
• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to multitask and manage competing priorities effectively.
• Excellent communication and interpersonal skills.
• Punctual, reliable, and a team-oriented professional.

Qualifications

• High school diploma or equivalent required.

Skills

• Time management and organizational skills.
• Attention to detail and accuracy.
• Ability to multitask and manage competing priorities.
• Communication and interpersonal skills.
• Punctuality and reliability.

Benefits

• Paid vacation after 90 days.
• Up to 5 weeks of paid vacation.
• Paid holidays.
• 5-day work week.
• Paid training.
• Competitive pay plan.
• Growth opportunities.
• Health, dental, and vision insurance.
• 401K.
• Positive and motivating work environment.

Pay

$34,000.00 - $40,000.00 with room to grow!

Schedule

Full Time, Monday through Friday, 8:00 AM – 5:00 PM.