Automotive Accounting Office Clerk

Primary Responsibilities

• Process vehicle deals and funding packets
• Filer vehicle sales paperwork into deal jackets
• Prepare and maintain trade-in vehicle jackets
• Follow up on lien payoffs to ensure timely title returns
• Issue stock numbers for new vehicle invoices
• Prepare key tags, window tags, and vehicle folders
• Scan warranty repair orders, parts invoices, and repair orders into the DMS system
• Reconcile daily deposits and petty cash
• Maintain organized office files and records
• Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion
• Participate in cross-training and support general office operations as needed

Qualifications

• A high school diploma required; an associate’s degree preferred
• Two years of automotive, power sports, RV, or motorcycle dealership experience preferred
• Experience with dealership management systems (CDK or similar) preferred
• A strong understanding of basic accounting principles, including debits, credits, reconciliations, and general ledger flow
• Strong organizational, communication, and multitasking skills with high attention to detail
• Proficiency in Microsoft Office, Google Drive, or similar productivity platforms