Audience Development and Communications Specialist for Music Organizations

Audience Development and Communications

• Develop and implement marketing and public relations strategies for the purpose of building and engaging audiences for Music Organizations ensemble performances nationwide, increasing attendance and ticketing revenue, and strengthening institutional visibility through earned and paid media, digital communications, grassroots outreach, and audience-focused promotional campaigns.
• Develop a data-informed environment to track and measure audience development efforts, including promotional effectiveness, audience engagement, patron feedback, and attendance trends among prospective students and other key audiences at concerts and events, using data to inform future audience growth and engagement strategies.
• Plan and attend pre-tour visits as needed, scheduling meetings related to promotion, marketing, audience development, and local alumni and high school engagement; develop a comprehensive strategy that reflects the unique needs of each touring ensemble and city.
• Staff ensemble tour(s) as requested and needed, including onsite ticket management.
• Ensure clear and timely project management between Music Organizations and Marketing & Communications, including advertising, the production of programs and printed materials for the Ambassador ensembles, tours, special events, and the St. Olaf Christmas Festival.
• Oversee production and ensure deadlines for advertising and printed materials including posters, fliers, concert programs, radio media, grassroots efforts, and marketing communication with venues and hosts.
• Lead and implement strategies for social and digital media.
• Manage all aspects of the website for Music Organizations and the ensembles it supports.
• Manage Musicwear retail operations in conjunction with the Ticketing and Communications Coordinator.
• Manage and produce printed concert programs in conjunction with the Ticketing and Communications Coordinator.
• Manage budget and account management for related areas.
• Provide operational and organizational support for the Music Organizations office.

Ticketing

• Develop and oversee all aspects of tour and special event concert ticket sales strategy, projections, and execution.
• Manage on-site ticket sales on tour and train volunteer ticket takers and ushers.
• Supervise the Ticketing and Communications Coordinator for pre-event ticket sales and onsite ticket management for the St. Olaf Christmas Festival.

St. Olaf Records

• Direct and administer St. Olaf Records as a core component of Music Organizations, maintaining responsibility for high-level strategic planning and comprehensive daily management.
• Establish and execute a sustainable long-range roadmap and development objectives that support institutional priorities and ensure the label’s ongoing success.
• Partner with the Audience Development and Communications Specialist to design and manage promotional campaigns, digital initiatives, and social media outreach tailored to expanding the record label’s visibility.
• Supervise all record-related logistical operations, encompassing inventory control, order fulfillment, sales monitoring, and onsite retail coordination during ensemble tours.
• Maintain financial health and organizational efficiency, reporting on resource requirements and significant strategic shifts to the Director of Music Organizations.

Supervisory Responsibilities

• Supervise and train the Ticketing and Communications Coordinator.
• Manage student staff engaged in concert program preparation and proofreading, establishing workflows, deadlines, and quality-control processes to ensure timely and accurate production.
• Lead recruitment, training, supervision, and evaluation of student office assistants and proofreaders.