Attorney Recruiting Assistant

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking an Attorney Recruiting Assistant in the Miami office.

Responsibilities

• Ensure the confidentiality and integrity of all candidate-related information throughout the attorney recruitment process.
• Coordinate search firm fee agreement signing and electronic filing.
• Post job descriptions on the firm’s website and other sites as directed.
• Coordinate and schedule virtual and in-person interviews between the firm’s attorneys and lateral candidates for all eight offices of the firm.
• Greet candidates upon arrival to the Miami office and escort them to interview conference rooms.
• Collect and distribute interview feedback in a timely manner and share with key stakeholders.
• Maintain and update recruiting database and files on iManage to reflect active candidate status.
• Support all aspects of law student recruitment, including the creation of application packets, on-campus interview coordination, callbacks, and offers.
• Register the firm for on-campus events, networking receptions, and resume collects from law schools.
• Extract application materials from firm’s applicant tracking system and circulate to recruiting team for review.
• Assist with coordination of recruiting events.
• Support the planning and implementation of the summer associate program.
• Schedule interview-related travel and logistics as needed.
• Process recruiting department invoices.

Requirements

• Bachelor’s Degree.
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience with an applicant tracking system (ATS), preferably viRecruit.
• Experience with LinkedIn Recruiter is ideal but not required.

Skills

• Excellent time management and organizational skills.
• Ability to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work on multiple projects, successfully prioritize workload, and adjust to changing priorities as needed.
• Detail-oriented and able to perform tasks with a high degree of accuracy.
• Ability to use sound judgment and discretion in dealing with confidential information.
• Strong client services skills.
• Proactive, goal-oriented, and able to understand when urgency is required.
• Ability to work both independently and effectively with coworkers in a collaborative environment.

Physical Demands

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolonged periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.