Attorney Practice Coordinator

This position is resident in Phoenix, AZ and follows a hybrid work schedule working in-office 2-3 days per week.

Responsibilities

• Coordinate attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Ensure accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
• Communicate with case team to prevent duplicate requests to Attorney Resource Team.
• Verify court and other deadlines and alert attorneys.
• Create and/or update matters in Virtual Binder.
• Create accurate and timely Tables of Contents ("TOCs") and Tables of Authorities ("TOAs").
• Coordinate and finalize documents for filing with courts or administrative agencies, and service upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• File documents timely and properly in NetDocuments.
• Accurately create and submit New Client Matters ("NCM") within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
• Submit daily task log identifying projects and assignments in a timely manner.
• Review and revise client pre-bills as needed.

Qualifications

• Minimum 3 years of experience as a litigation secretary.
• Highly organized with ability to support multiple attorneys' practices and coordinate multiple tasks effectively.
• Strong time management expertise with ability to prioritize and anticipate practice needs.
• Initiative to identify, monitor, and execute tasks related to case timelines.
• Strong written and verbal communication skills for effective interaction with internal and external parties.
• Advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Extensive knowledge of court rules and ECF procedures.
• Proficiency in MS Office, Outlook, and Adobe.
• Experience with document management systems (e.g., NetDocuments).
• Expertise in BigHand to create compliant legal documents and correspondence.
• Knowledge of legal terminology.

Benefits

• Comprehensive health, dental, and vision plan for you, your spouse/domestic partner, and children.
• Superior 401(k) plan.
• Ample time off programs, including generous paid parental leave.
• Mental health programs.
• Family building and caregiving support.
• Life insurance and disability insurance.
• Wellness program.
• Flexible spending accounts.
• Employee referral bonus program.