Attendance Secretary

Department: Instructional Services / Assigned Site • Reports to: Principal • FLSA Status: Non-Exempt • Employment Status: 9-month contract

Requirements

• High school diploma or GED
• 1–3 years general office experience
• Computer literacy
• Excellent interpersonal skills; highly accurate and detail-oriented
• Bilingual preferred

Responsibilities

• Maintain the integrity of the district’s student information system data for assigned site
• Maintain attendance records and daily sign-in sheet
• Obtain and track attendance via phone calls from parents; initiate calls to parents/guardians
• Electronically record student attendance and coordinate data with cafeteria records
• Collate data electronically for state and site reporting
• Provide clerical support in counseling, principal, and assistant principal offices
• Finalize enrollment when students report to school; process all withdrawal requests
• Answer inquiries from parents/guardians and school officials using BOE guidelines and state-approved codes
• Prepare all site reports regarding attendance data, including end-of-year reports required by the State Department of Education
• Perform other duties as assigned

Essential Behaviors

• Use sound judgment in any situation
• Deal successfully and rapidly with changes in assignments and respond appropriately to correspondence/communication
• Project a professional image through in-person, phone, and electronic interaction
• Build and foster harmonious rapport and work cooperatively with district staff and the public
• Handle problematic or difficult situations professionally by communicating with the appropriate person
• 95% attendance required for assigned responsibilities

Environmental Conditions

• Primarily inside working conditions with minimal exposure to extreme environmental conditions

Physical Standards

• Frequently lift/carry and manipulate objects/supplies up to 10 lbs for up to 50 feet; occasionally lift/carry objects of 11–24 pounds for up to 50 feet
• Stand in place for short periods
• Walk as required to access equipment and perform responsibilities
• Sit as required to complete tasks
• Use hands for fine finger work, such as operating a computer
• Strong eye-hand coordination
• Talk and hear to communicate job-related duties and via telephone
• Close vision (clear vision at 20 inches or less) with or without correction
• Distance vision (clear vision at 20 feet or more) with or without correction
• Color vision (ability to identify and distinguish colors)
• Peripheral vision, depth perception, and ability to adjust focus