Attendance/Counselor Secretary

About the role

Department: School Site. Reports to: Site Principal. FLSA Status: Non-Exempt. Employment Status: 10 month contract.

Responsibilities

• Receives and screens all incoming calls; routes to appropriate staff and supplies information to callers.
• Receives visitors, obtains name and nature of business.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Provides clerical support for school site including performing as first level problem resolution, sorting mail, scheduling conferences and appointments, completing correspondence, etc.
• Helps distribute and organize items for site substitutes.
• Assists in report data compilation and preparation.
• Assists other staff as needed on special projects and performs duties assigned by the administrator.
• Prepare and organize orientations for new students.
• Purchasing of Supplies as needed
• Enroll new students and withdraw students who move to another site/district.
• Complete 10 Day Drop/Suspension paperwork
• Daily attendance record keeping and daily parent calls
• Pay Requisitions for security and night school staff
• Record keeping of all virtual programs to include BAVS, out-of-school placement, and credit recovery night school.
• Input of student grades each semester into eSchool.
• Maintain all student grades earned through Edgenuity for transcribing purposes
• Receive payments for night and summer school credit recovery courses.

Requirements

• Education: High school diploma or GED
• Experience: 1-3 years general office

Skills

• Computer literacy required
• Excellent interpersonal skills
• Highly accurate and detail-oriented

Qualifications

• Essential Behavior: Ability to use sound judgment in any situation; ability to receive and appropriately respond to directions of supervisor; able to successfully deal with changes in job assignment and priorities and properly respond to complaints; able to work cooperatively with all district employees and the public while achieving the objectives of the job.
• Attendance Statement: Able to be in attendance for assigned responsibilities with 95% minimum attendance.
• Environmental Conditions: Primarily inside working conditions with no exposure to extreme environmental conditions.
• Physical Standards: Ability to lift/carry and manipulate objects and supplies of up to 10 lbs. for up to 50 feet is frequently required; ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required; standing in place for short periods of time; walking as required to access equipment and perform responsibilities; sitting as required to complete tasks; use of hands to do fine finger work as in operating a computer; strong hand-eye coordination; talking and hearing as to communicate concerning job-related duties as assigned and communicate via telephone; close vision (clear vision at 20 inches or less) with or without correction; distance vision (ability to identify and distinguish colors); peripheral vision, depth perception and ability to adjust focus.