Athletic Equipment Manager

Qualifications

Experience with inventory control, equipment organization, and recordkeeping.
Strong communication and interpersonal skills.
The ability to work effectively with students, faculty, staff, families, vendors, visitors, and community members.
Experience assisting with purchasing, budget planning, inventory forecasting, and vendor coordination.
The ability to remain organized and responsive in a busy athletic environment.
The ability to work independently, take initiative, solve problems, and follow through on responsibilities.
The ability to perform basic maintenance, cleaning, laundering, and housekeeping tasks associated with athletic equipment and facilities.
A flexible schedule that can accommodate the needs of the Athletic Department and the School.
Proficiency with email, word-processing programs, spreadsheets, and basic computer systems.
A willingness to learn inventory software, purchasing systems, computerized maintenance management systems, and other School technology.
Coaching experience or a willingness to coach, assist with coaching, or support an athletic team, when needed.
CPR, AED, and First Aid certification, or a willingness to obtain these certifications.
The employee must earn certification through the Athletic Equipment Managers Association within one year of being hired.

Essential Duties and Responsibilities

• Equipment, Uniform, and Inventory Management:
  • Purchase, receive, inventory, issue, collect, fit, clean, repair, store, and replace athletic equipment, uniforms, apparel, and related supplies.
  • Maintain accurate electronic records of School-owned athletic equipment, uniforms, and apparel.
  • Establish and maintain an organized inventory system.
  • Develop clear procedures for issuing and collecting equipment and uniforms at the beginning and end of each season.
  • Work with the Director of Athletics and coaches to distribute uniforms and maintain accurate records of School-owned items.
  • Inspect equipment with the Director of Athletics or the appropriate coach at the end of each season and determine what should be repaired, replaced, reassigned, or stored.
  • Track lost, stolen, damaged, and unreturned items. Report losses to the Director of Athletics and assist with chargebacks when necessary.
  • Collect game uniforms following home contests.
  • Launder, sort, fold, and store uniforms, towels, and related items.
  • Keep out-of-season equipment clean, organized, secure, and ready for future use.
  • Remove damaged or unsafe equipment from service and notify the Director of Athletics.
• Purchasing, Budget, and Vendor Coordination:
  • Work with vendors to obtain competitive pricing and dependable service.
  • Research products, request quotes, and evaluate quality, cost, availability, and delivery schedules.
  • Recommend equipment, uniforms, apparel, repairs, and replacement purchases to the Director of Athletics.
  • Aid in the preparation of the Athletic Department budget.
  • Monitor inventory levels and anticipate the seasonal needs of each athletic program.
  • Order approved uniforms, equipment, athletic apparel, Gray Gear items, and related supplies in accordance with School purchasing procedures.
  • Obtain approval from the Director of Athletics before making purchases when required.
  • Maintain professional and productive relationships with vendors and service providers.
• Athletic Operations and Game-Day Support:
  • Assist with game-day preparation, including clocks, scoreboards, bleachers, team areas, coaches’ equipment, and other event needs.
  • Set up and break down equipment and facilities for volleyball, basketball, wrestling, and other athletic events.
  • Welcome visiting teams, coaches, officials, and guests and direct them to locker rooms, team areas, and competition spaces.
  • Respond to coaches’ practice and game-day equipment needs in a timely and helpful manner.
  • Support home contests, tournaments, postseason events, and other special athletic events.
  • Assist with the setup, operation, and cleanup of major School and Athletic Department functions.
  • Assist with the setup, operation, and cleanup of major School and Athletic Department functions.
  • Support other School departments during breaks or slower athletic periods when requested.
• Athletic Program and Coaching Support:
  • Coach, assist with coaching, or support an athletic team when requested, based on the needs of the department and the employee’s qualifications and availability.
  • Serve as a positive role model for student-athletes and uphold the School’s expectations for sportsmanship, supervision, safety, and conduct.
  • Work closely with the Director of Athletics, coaches, athletic trainers, and other School employees to provide a safe and positive athletic experience.
  • Attend practices, contests, meetings, and other team activities required by an assigned coaching role.
  • Follow all School, league, and governing-body policies related to athletics, travel, equipment, student supervision, and safety.
  • Maintain appropriate professional boundaries with students and meet the expectations of working in a residential school community.
• Equipment Room, Laundry, and Facility Maintenance:
  • Maintain a clean, safe, organized, and efficient athletic equipment room.
  • Clean and care for exercise and athletic equipment.
  • Help maintain floors, bleachers, mats, storage areas, and other athletic spaces.
  • Perform basic maintenance and housekeeping tasks related to athletic facilities and equipment.
  • Handle and store cleaning and laundry products according to School procedures.
  • Promptly report facility, maintenance, repair, and safety concerns to the appropriate supervisor.
  • Absorb and assist with the development and use of a computerized maintenance management system when needed.
• Communication, Technology, and Recordkeeping:
  • Use School technology for email, memos, spreadsheets, purchasing, inventory records, reports, and other administrative work.
  • Keep accurate records of equipment, uniforms, purchases, repairs, losses, chargebacks, and seasonal inventory.
  • Communicate clearly and professionally with students, coaches, faculty, staff, families, vendors, officials, visiting teams, and community members.
  • Provide courteous, responsive, and student-centered service.
  • Work cooperatively with coaches, athletic trainers, facilities staff, and other departments.
  • Protect confidential student, personnel, budget, and departmental information.
• Safety and Compliance:
  • Make sure athletic equipment is properly fitted, maintained, stored, and used.
  • Inspect equipment regularly for damage, safety concerns, and repair or replacement needs.
  • Follow School safety procedures and immediately report hazards, unsafe conditions, or damaged equipment.
  • Stay familiar with relevant equipment standards, manufacturer recommendations, and accepted practices in athletic equipment management.
  • Help maintain a safe and healthy environment for students and employees.
  • Complete all required training and certifications.
  • Be available for emergency snow-removal and ice-control work when needed.
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• A commitment to student safety and service.
• Sound judgment, professionalism, reliability, and discretion.
• The ability to manage several priorities at once.
• The ability to anticipate needs and respond calmly when schedules or circumstances change.
• A collaborative approach to working with students, coaches, colleagues, vendors, officials, and visiting teams.
• Flexibility during busy athletic seasons, tournaments, major events, and School vacation periods.
• Pride in maintaining clean, safe, organized, and well-functioning athletic spaces.
• A commitment to the mission and values of St. Paul’s School.

St. Paul's School

St. Paul's School is proud to be an equal opportunity employer and has a strong commitment to the principles of diversity. St. Paul's School does not discriminate on the basis of race, creed, ethnic origin, disability or sexual orientation, and complies with applicable laws for the protection of civil rights.