Athletic Coordinator

Supervision of staff, directing work assignments, and reviews work completed by staff

Uses knowledge of Microsoft Office Suite to effectively manage administrative duties

Drafts and prepares letters, memos, forms, and other documents

Collections and accounts for program related revenue

Makes bank deposits

Major Duties

• ActiveNet System Administrator for the entire department of Parks and Recreation
• Schedules appointments and meetings
• Approves facility rentals and special athletic events
• Prepares roster reports
• Prepares facility maintenance checklists
• Prepares finance reports
• Inventory management
• Develops athletics operational procedures
• Plans and coordinates programs operated in conjunction with other agencies
• Schedules special training and athletic events
• Purchases equipment, trophies, and uniforms
• Attends meetings, seminars and training sessions as required
• Assigns participants to proper team
• Completes work orders, incident reports, letters and correspondence
• Promotes safety and good sportsmanship
• Ensures that participants are in a safe environment by coordinating the necessary security/police for events
• Facilitates NYSCA (National Youth Sports Coaches Association) certification for all coaches
• Ensures that all volunteers and coaches complete volunteer application and background checks
• Ensures that all coaches are CPR & First Aid certified

Qualifications

• Bachelor’s degree – Business/Public Administration, Recreation or Related Field; 1-2 years preferred experience.
• CPR/AED Certification preferred
• CPRP (Certified parks and Recreation Professional) preferred

Knowledge Required by the Position

• Management knowledge and financial practices
• Knowledgeable and proficient in Microsoft Office Suite
• Knows how to develop and administer operations and staff plans and objectives
• Knows how to supervise and manage staff
• Knowledge of athletic rules and their application
• Knowledge of athletic facility layout and design for age specific programming
• Good organizational, management, human relations, and technical skills
• Able to handle required calculations using statistical calculations
• Able to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the City as they relate to the Department
• Able to assemble information and make written reports and document in a concise, clear and effective manner
• Able to develop and administer policies, procedures, plans and activities
• Able to comprehend, interpret, and apply regulations, procedures, and related information
• Able to implement and follow through with goals
• Able to read, understand and interpret personnel and financial reports and related materials
• Able to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems

Supervisory Controls

The Program Director assigns work in terms of departmental and program goals and objectives.

Guidelines

Guidelines include departmental and program policies and procedures.

Complexity

The work consists of a variety of recreational and physical activities.

Scope and Effect

The purpose of this position is to assist in organizing and implementing recreation programs.

Personal Contacts

Contacts are typically with program participants, co-workers, parents, children and the general public.

Purpose of Contacts

Contacts are typically accessed to give and exchange information and provide services.

Physical Demands

The work is performed both indoors and outdoors. Much of the work is physical in nature, including participation in sporting events and games. The employee may be required to run, walk, jump and lift heavy objects including sports equipment.

Work Environment

The work is typically performed indoors and outdoors.

Supervisory and Management Responsibility

None

Paid Holidays

Vacation Leave

Sick Leave

457b Supplemental Retirement (Deferred Compensation Plan)

Long and Short-Term Disability

Direct Deposit

Employee Assistance Program

Life Insurance

Pension Plan

Medical

Dental

Vision

Flexible Spending Account

Dependent Care - Flexible Spending Account