Asst Dir of Admissions,Transfer Application Review - 140124

About the role

The Assistant Director of Transfer Application Review (AD-TAR) is responsible for planning, design, and implementation of all activities related to the review of transfer applications, processing of transcripts and test scores, validation of student records and awarding academic credit for coursework from two and four year institutions and exams.

This includes recruiting, hiring, and training a team of temporary data entry support staff, student assistants, and external application reviewers, as needed, based on the annual workload volume. The incumbent is responsible for implementing policies that directly affect subordinate staff with varying levels of expertise.

Responsibilities

• Independently oversee the day-to-day operations, monitor progress and make recommendations on program improvements to ensure established timelines and department goals are met.
• Train, supervise, and determine the goals and expectations of subordinates responsible for executing tasks associated with reviewing undergraduate applications for admission, including the processing of official transcripts and test scores, the evaluation of academic records, and awarding of transfer credit for new students.
• Represent the Office of Admissions in meetings and committees at local, system wide, regional, and state level on appropriate topics.
• Participate in various standing and ad hoc committees such as the Senior Admissions Evaluators Workgroup, Apply UC, etc.
• Counsel and advise the public including, but not limited to, prospective applicants, parents, faculty, and administration on admission-related issues, and participate in various recruitment and yield activities, and evaluate their effectiveness.

Requirements

• Experience conducting independent and unsupervised individual evaluations and assessments, and providing admission counseling for pre-admission applicants who have been admitted, deferred, or currently registered, high school and community college counselors, college advisors, directors of advising, military recruiters, and others.
• Advanced and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC.
• Knowledge of global issues as they pertain to transfer students pursuing higher education in the United States.
• Expert knowledge of federal data privacy policies (such as FERPA) and records retention mandates, with the ability to rapidly interpret complex institutional policies (such as UCOP and UCSD regulations).
• Demonstrated ability to establish, audit, and enforce processing protocols that ensure total data integrity and the secure handling of official student transcripts and coursework validation.
• Advanced knowledge and understanding of UC, and the ability to interpret and communicate policies and procedures to prospective students and the public.
• Knowledge of University policies and procedures relating to the Registrar, financial aid, student affairs, academic departments and Colleges.
• Proven ability to provide expert advice on transfer admissions to other admissions staff, students, parents, high school and college counselors, and the general public.
• Advanced knowledge of project management, including program design, implementation, and evaluation.
• Knowledge of human resources management policies with the ability to monitor, evaluate, and document human resources issues and performance.
• Ability to manage budgets, provide accurate accounting of expenditures, analyze and interpret reports, and formulate recommendations.
• Ability to analyze data, including return on investment, to assess the efficacy of evaluation, outreach, and recruitment programs.
• Advanced knowledge and experience working with a diverse student population.
• Ability to interact effectively with a diverse group of staff on campus, and off-campus counselors, administrators, multicultural and non-traditional students populations.
• Demonstrated ability to utilize specialized tracking tools to identify operational gaps, target inefficiencies, and implement process adjustments that ensure productivity and business continuity.
• Advanced ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
• Advanced ability to develop recruitment programs and design effective materials.
• Ability to organize, plan, and implement information, outreach, and recruitment programs for transfer students, counselors, and parents.
• Advanced knowledge of admissions requirements for campus / school / college, including mitigating circumstances / bases for exceptions.
• Advanced skills to develop the school's / college's strategic recruitment plans, designing outreach and recruitment programs and materials that will attract and enroll top candidates to the school / college, including students from underrepresented groups.
• Advanced ability to lead and guide business users in the testing, adoption, and daily utilization of custom evaluation tools and document imaging systems.
• Demonstrated skill to analyze shifting business requirements and translate them into technical or procedural system reconfiguration needs.
• Excellent verbal and written communication skills with the ability to provide clear, concise information, and to effectively communicate complex, technical information in professional settings with co-workers, prospective students, their families and the general public.
• Competency in the use of a personal computer which includes word processing, electronic mail and a large data base system.
• Ability to exercise good judgment and discretion, particularly in matters involving sensitive or confidential student records, personnel or organizational matters.
• Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions.
• Demonstrated ability to supervise the work of others and set priorities that accurately reflect department goals and objectives.
• Able to routinely monitor production and quality of work produced by staff and set performance standards. Provide objective feedback, counseling, and implement corrective action as needed.
• Able to mediate disputes or otherwise help to resolve conflicts and provide effective leadership/coaching/mentoring.

Qualifications

• Advanced knowledge and experience working with a diverse student population.
• Ability to interact effectively with a diverse group of staff on campus, and off-campus counselors, administrators, multicultural and non-traditional students populations.
• Demonstrated ability to utilize specialized tracking tools to identify operational gaps, target inefficiencies, and implement process adjustments that ensure productivity and business continuity.
• Advanced ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
• Advanced ability to develop recruitment programs and design effective materials.
• Ability to organize, plan, and implement information, outreach, and recruitment programs for transfer students, counselors, and parents.
• Advanced knowledge of admissions requirements for campus / school / college, including mitigating circumstances / bases for exceptions.
• Advanced skills to develop the school's / college's strategic recruitment plans, designing outreach and recruitment programs and materials that will attract and enroll top candidates to the school / college, including students from underrepresented groups.
• Advanced ability to lead and guide business users in the testing, adoption, and daily utilization of custom evaluation tools and document imaging systems.
• Demonstrated skill to analyze shifting business requirements and translate them into technical or procedural system reconfiguration needs.
• Excellent verbal and written communication skills with the ability to provide clear, concise information, and to effectively communicate complex, technical information in professional settings with co-workers, prospective students, their families and the general public.
• Competency in the use of a personal computer which includes word processing, electronic mail and a large data base system.
• Ability to exercise good judgment and discretion, particularly in matters involving sensitive or confidential student records, personnel or organizational matters.
• Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions.
• Demonstrated ability to supervise the work of others and set priorities that accurately reflect department goals and objectives.
• Able to routinely monitor production and quality of work produced by staff and set performance standards. Provide objective feedback, counseling, and implement corrective action as needed.
• Able to mediate disputes or otherwise help to resolve conflicts and provide effective leadership/coaching/mentoring.

Skills

• Project management
• Human resources management
• Budget management
• Data analysis
• Admissions counseling
• Recruitment program development
• Document imaging systems
• Specialized tracking tools
• Cooperative relationships building
• Strategic recruitment planning
• Technical/system reconfiguration needs analysis
• Clear, concise communication
• Discretion and judgment in sensitive/confidential matters
• Critical thinking skills
• Supervision and prioritization setting
• Monitoring and quality control
• Mediation and conflict resolution
• Leadership/coaching/mentoring

Benefits

UC San Diego offers a comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, retirement savings plan, and paid time off.

Pay

Annual Full Pay Range: $79,200 - $143,400 (will be prorated if the appointment percentage is less than 100%)

Schedule

8 hrs/day, Hybrid Schedule- Mon- Fri