Asst 3, Administrative

About the role

The Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs:

• VP, Digital Experience Management
• VP, Global Brand Strategy
• VP, Global Pricing
• VP, Launch Excellence and Insights

This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment. The successful candidate will demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous.

Responsibilities

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
• Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
• Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
• Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
• Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.

Requirements

• Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.
• 1-3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.
• Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
• Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure.
• Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences.
• High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments.

Preferred Qualifications

• Exposure to marketing, digital, or commercial environments is helpful but not required.
• Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained.
• Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way.
• Experience working in global marketing organizations with multiple business units, regions, and compliance requirements.
• A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency.
• The ability to balance multiple priorities with practical execution and change adoption.
• A collaborative and positive can-do attitude.
• A “Say-Do” ratio of 1:1.

Skills

• AI & Digital Enablement: Practical experience using AI tools (e.g., Copilot-style tools) to enhance productivity, automate workflows, and improve content quality and consistency.
• Digital Tools & Collaboration Platforms: Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) and working in collaborative, digital environments.
• Executive Communication: Strong written and verbal communication skills, with the ability to translate complex inputs into clear, structured communications for executive audiences.
• Executive Operations & Calendar Management: Proven ability to manage complex agendas and priorities across multiple senior leaders, including scheduling, prioritization, and ensuring meeting readiness.
• Structured Thinking & Attention to Detail: Ability to organize complex information, identify risks/opportunities, and maintain high accuracy in a fast-paced environment.
• Change Coordination & Enablement: Experience supporting large-scale initiatives, rollout, and change programs across global teams, driving adoption and consistent execution.
• Project & Program Management: Strong organizational capability to manage multiple priorities, track deliverables, and ensure execution discipline with clear follow-ups and escalation.
• Training, Enablement & Adoption Support: Experience supporting training or capability-building initiatives, including content rollout, adoption tracking, and continuous improvement.

Benefits

• Free Healthcare Insurance
• 401(k) Retirement Plan
• Free Life Insurance
• Sick Time Off
• Mentorship Program
• Certifications
• Referrals
• Family and Wellness benefits
• Continuous Growth and Career Development