Associate Research & Grant Administrator

About the role

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. The American Heart Association has an excellent opportunity for a Research and Grants Administrator in our National Center office located in Dallas, TX. This is a hybrid position with the expectation to be at the National Center office one day per week. The Research and Grants Administrator will serve as manager for the Association's foundational research award programs, handling the administrative process and day-to-day management services for funded researchers and their institutional grants and fiscal officers. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations, including access to Heart U, our award-winning corporate university, as well as additional training and support locally.

Responsibilities

• Manages 350–400 active awards with budgets ranging from $30K to $550K.
• Ensures award compliance with American Heart Association policies and procedures through ongoing monitoring and review.
• Addresses noncompliance concerns, recommends corrective measures, and implements actions necessary to achieve and maintain compliance.
• Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
• Monitors on-time award deliverable submissions and makes decisions related to any award change or exception requests.
• Reviews award budget submissions to ensure compliance with American Heart Association guidelines and award requirements.
• Evaluates and approves annual award expenditures reports for adherence to organizational policies and regulations.
• Works closely with principal investigators, grants officers, and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
• Works to improve processes and customer service for awards management, including continuous improvement for projects.
• Assists with updates to the Award Guide, documents and processes workflow for using the grants management system, and helps customers.
• Assists management with special projects as needed/assigned.

Qualifications

• Bachelor's degree required or equivalent experience.
• Less than 2 years of related work experience.
• Account management work experience.
• Ability to read, understand information, and accurately communicate it to diverse audiences.
• Excellent problem-solving, conditional logic, and decision-making skills.
• Ability to produce, analyze, and understand financial data.
• Ability to use databases to execute queries to generate data and information.
• Detail-oriented and strong organizational skills.

Skills

• Experience managing application, notification, and awards processes.
• Two (2) years of related or account management work experience.
• Experience in research and grants administration with a funding organization.
• Basic knowledge of science and scientific terminology.
• Experience/proficiency with a grants management system.
• Experience working with institutional staff and volunteers, particularly science volunteers.

Benefits

• Compensation: Competitive base salary with regular market reviews and adjustments.
• Performance and Recognition: Annual salary planning and incentive programs based on position type.
• Health & Welfare: Medical, dental, vision, disability, and life insurance; robust retirement program with employer match and automatic contribution; employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional Development: Employee Resource Groups (ERGs), professional mentoring program, and Heart U (national online university with 100,000+ resources).
• Work-Life Harmonization: Minimum 16 days Paid Time Off (PTO) per year for new employees, increasing with seniority; 12 paid holidays per year including several days off at year-end.
• Tuition Assistance: Financial assistance for employees pursuing education related to current duties or potential future positions.

Schedule

Hybrid position with expectation to be at the National Center office one day per week.

Location: Dallas, TX | Posted: 10/9/2026 | Requisition ID: 2026-18369 | Category: Science & Research | Type: Full Time