Associate Registrar for Outgoing Loans

About the role

The Associate Registrar will handle all aspects of outgoing loans (domestic and international, special exhibition and long-term) of works of art from the museum’s collections.

Responsibilities

• Manage & coordinate all details and logistics pertaining to outgoing loans (domestic, international, long-term loans and special exhibition loans)
• Organize shipping arrangements, coordinate and manage all courier, security, insurance and customs arrangements
• Cook up the loan approval process and manage loan requests working closely with curatorial, conservation and Director
• Review and approve Facility Reports & environmental readings
• Prepare and shepherd loan paperwork, negotiate loan agreements, create receipts and other essential and legal museum forms and documentation
• Maintain collections management database records (TMS) and create loan files
• Cook up conservation, photography, and mount making for loans and liaise with Installations and Packing and independent contractors for packing and crating
• Develop and maintain shipping and packing schedules including scheduling and overseeing security of objects during all shipping and packing stages
• Travel with loans and assist with installations as needed and/or supervise other couriers
• Some domestic and international travel to meet shipping and insurance requirements required
• Release some shipments before or after hours to meet international and domestic shipping schedules
• Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration
• Perform other duties as assigned

Requirements

• Your background and experience include: Minimum of four to seven years of related registrar experience; Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management
• Well-organized, detail-oriented and knowledge of best practices in museum registration and collections management, art handling, and loans
• Ability to work effectively under pressure and meet deadlines in a team-oriented environment
• Excellent organizational, interpersonal, and communication skills
• Availability to travel as a courier nationally and internationally as needed
• Experience with TMS (The Museum System) preferred

Qualifications

• Candidate must complete Security Threat Assessment post-hire

Skills

• Knowledge of best practices in museum registration and collections management, art handling, and loans
• Ability to work effectively under pressure and meet deadlines in a team-oriented environment
• Excellent organizational, interpersonal, and communication skills
• Availability to travel as a courier nationally and internationally as needed
• Experience with TMS (The Museum System) preferred

Benefits

• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

Pay

$56,292.08

Schedule

Full-Time, Exempt, 35 hours per week

Benefits

• Comprehensive benefits package for employees including:
• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

Position and Compensation Details

This position is part of the AFSCME Local 397 bargaining unit. [WL1]

Institutional Requirements

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences
• Maintains confidentiality
• Adheres to all museum protocols, procedures, rules, and policies

What We Offer

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores

Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.