Associate Project Management

About the role

As the Project Manager for our Corporate Communications team, you will orchestrate complex, multi-channel initiatives that safeguard and advance our corporate brand. You’ll translate strategy into actionable project plans, manage timelines in tools such as Airtable, and guide cross-functional partners—writers, designers, video producers, and approvers—so every deliverable launches on time and on brand. Your proactive mindset, and sharp problem-solving skills will help us raise the bar on how we communicate with employees, media, investors, and wider stakeholders.

Responsibilities

• Scope, schedule, and track all communications and multimedia projects in Airtable. Create clear work-back plans, own shared content calendars, and flag risks early to keep deliverables on track.
• Coordinate inputs from creative, legal, brand, and executive reviewers. Champion a structured approval workflow that minimizes bottlenecks while protecting brand standards.
• Audit existing workflows, surface gaps, and pilot improvements (e.g., new intake forms, dashboards, or feedback loops) that accelerate cycle times and elevate quality.
• Partner with writers, designers, and videographers to ensure each asset (web copy, intranet post, social graphic, video, etc.) aligns with the corporate style guide, accessibility requirements, and channel best practices.
• Maintain status reports and post-launch retros; translate data into insights that drive continuous improvement across cadence, capacity, and impact.

Requirements

• 3-5 years of project or program management within corporate communications, brand, marketing, or an agency supporting enterprise clients.
• Proven mastery of calendaring & workflow tools (we use AirTable)
• Demonstrated success guiding projects through multi-level approval chains (legal, compliance, executive leadership).
• Exceptional written and verbal communication skills—able to brief creatives, influence senior stakeholders, and craft clear status updates.
• Solid grounding in brand governance (style guides, tone-of-voice, visual identity, accessibility).
• Strong analytical, prioritization, and problem-solving abilities; comfortable navigating ambiguity and juggling competing deadlines.
• Experience producing or managing multimedia content (web, email, social, video, live events).
• Bachelor’s degree in Communications, Marketing, Business, or related field (or equivalent experience).
• Bachelor degree OR Associate degree and 4 years of experience OR High school diploma / GED and 6 years of experience.

Qualifications

• Experience in a highly regulated industry (e.g., biotech, healthcare, finance).
• Familiarity with Adobe Creative Cloud, basic CMS workflows, and/or digital asset management systems.
• Certification in project management (PMP, Agile/Scrum, or similar).

Skills

• Brand Champion - instinctively protects brand consistency while enabling creative expression.
• Relationship Builder - earns trust quickly across creative, technical, and executive audiences.
• Proactive Fixer - spots process cracks before they widen and proposes pragmatic solutions.
• Calm Under Pressure - thrives in fast-moving environments and keeps teams focused on priorities.

Pay

$45/hr

Schedule

Through 2025, open to extensions