Associate Project Controls
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all bullet points from responsibilities, required qualifications, preferred qualifications, benefits, schedule.
We must not include boilerplate like EEO, equal opportunity, etc. Also remove "NOTICE TO THIRD PARTY AGENCIES". Also remove "About WSP" maybe we can keep as part of About the role? Actually "About WSP" is separate but we can include as part of About the role or maybe as a separate section "About the company". But the instruction only lists specific headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content accordingly. "About WSP" could go under About the role? Or maybe we can include as part of About the role (since it's about the company). But we must not invent sections not listed. So we can put company description under About the role as prose.
We need to ensure we don't repeat job title.
Let's extract content precisely.
First paragraph: "This Opportunity WSP is currently initiating a search for an Associate Project Controller for our Elko, NV office. Be involved in projects with our US Mining Project Delivery Team and be a part of a growing organization that meets our client’s objectives and solves their challenges."
Second paragraph: "Job Overview Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the project lifecycle. Use knowledge and experience to anticipate project requirements, take initiative in decision making and be able to pre-empt project issues while working independently from the Project Manager in relation to their assigned responsibilities."
Then "Your Impact" with subheadings: INTEGRATION, SCOPE AND SCHEDULE, COST, PROJECT DOCUMENTATION. Under each bullet list.
We need to convert those bullet points into a list under Responsibilities.
Let's extract each bullet:
INTEGRATION:
- Setting up and coordinating the project according to the approach outlined by WSP.
- Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.
- Developing project execution plan for Project Manager review.
- Coordinating the planning and the execution of the project and monitoring performance according to the project execution plan and the contract terms and conditions.
SCOPE AND SCHEDULE:
- Coordinating the development of the project scope statement and Work Breakdown Structure.
- Producing and maintaining client communications related to change orders.
- Developing and maintaining project schedule and tracking against the schedule baseline.
- Developing and maintaining Earned Value Management progress.
COST:
- Setting up and maintaining budgets and expenditures.
- Conducting project forecasting related to cost control.
- Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.
- Following-up and meeting with Client’s accounting team to ensure a smooth AR cycle.
- A strong focus on keeping a low Day Sales Outstanding (DSO) on each project.
- Developing cost estimates for mining related closure and construction projects.
PROJECT DOCUMENTATION:
- Tracking requirements of the quality management processes or plans to ensure they are met.
- Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
- Producing regular progress reports for the client, the project team and other internal and external stakeholders.
- Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action list.
- Assisting with the identification of project risks and maintaining the project risk register.
- Working with multi-disciplinary teams to execute project work.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business needs.
Now "Who You Are" section: Required Qualifications list:
- Bachelor's degree in Construction Management, Engineering, Business Administration, Finance or related field.
- Minimum of 2 years of demonstrated experience in project support in a multi-disciplinary environment.
- Experience working in the mining or construction industries or environmental/engineering fields.
- Excellent computer skills, including knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Project, Power Bi, Outlook, etc.), Adobe Acrobat Software and SharePoint.
- Experience working with Primavera P6 and MS Project to produce detailed independent schedules and network diagrams for consulting and EPCM projects.
- Experience with developing mining closure and construction projects using MS Excel and HCSS Heavy Bid.
- Experience with using WSP Horizon for managing project costs and invoicing.
- Experience in creating and monitoring project plans, schedules, and budgets for multi-disciplinary projects.
- Working knowledge of project management principles and PMI’s Body of Knowledge.
- Highly capable interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally.
- Highly capable self-leadership with attention to detail, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
- Excellent organizational skills.
- Exceptional attention to detail and accuracy.
- Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment.
- Ability to learn processes quickly and prioritize client requirements.
- Strong team player, self-motivated and proactive thinker with flexible can-do attitude.
- Previous experience working in a consulting business would be considered an asset.
- PMP certification would be an asset.
- Experience in field / supply logistics and travel bookings.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
- Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
- Occasional travel may be required depending on project-specific requirements.
Note: Some of these are actually "Preferred Qualifications" later? Actually after Required Qualifications there is a section "Preferred Qualifications" with list of soft skills: Being continuously change ready..., Encouraging a trusting atmosphere..., Building partnerships..., Continuously, and proactively..., Using feedback..., Holding self..., etc.
Thus we need to separate Required vs Preferred.
Thus:
Required Qualifications: the list above up to "Ability to work schedules conducive..."? Actually the "Ability to work schedules..." and "Occasional travel may be required..." appear in Required Qualifications list (they are listed after safety). But they could be considered schedule/travel requirements. We'll keep them in Required Qualifications.
Preferred Qualifications: the list after "Preferred Qualifications":
- Being continuously change ready and adjusting approach and demeanor to match the shifting demands of different situations.
- Encouraging a trusting atmosphere by regularly communicating, being accountable and transparent, and acting with integrity.
- Building partnerships, communicating and working collaboratively with diverse stakeholders to meet shared objectives.
- Continuously, and proactively, identifying improvement needs and making changes that result in better outcomes.
- Using feedback and reflection to gain productive insight into personal strengths and areas of improvement, and adjusting self as needed.
- Holding self, and encouraging others to be, accountable to meet commitments and deliver results.
Now About WSP: description: "WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges."
We need to extract benefits: "comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings". Also maybe "flexible and agile workplace model". But we should keep as prose.
Schedule: we have "Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek." and "Occasional travel may be required depending on project-specific requirements." That's schedule info.
Pay: none.
Thus sections:
- About the role: combine first paragraph + Job Overview + maybe About WSP description? Actually About the role could be the initial description of the opportunity and job overview. We'll put that.
- Responsibilities: list of duties from Your Impact (Integration, Scope and Schedule, Cost, Project Documentation). We'll output as
- .
- Requirements: Required Qualifications list.
- Qualifications: Preferred Qualifications list.
- Skills: maybe computer skills etc? But those are already in Required Qualifications. Could create a Skills section for technical skills: knowledge of Microsoft Office Suite, Primavera P6, MS Project, Excel, HCSS Heavy Bid, WSP Horizon, etc. However we must not duplicate content? The instruction says preserve ALL substantive information; do not invent or summarize away detail. It doesn't forbid duplication, but better to keep as is. We could create a Skills section extracting the technical skills from Required Qualifications: "Excellent computer skills, including knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Project, Power Bi, Outlook, etc.), Adobe Acrobat Software and SharePoint." "Experience working with Primavera P6 and MS Project to produce detailed independent schedules and network diagrams for consulting and EPCM projects." "Experience with developing mining closure and construction projects using MS Excel and HCSS Heavy Bid." "Experience with using WSP Horizon for managing project costs and invoicing." "Experience in creating and monitoring project plans, schedules, and budgets for multi-disciplinary projects." "Working knowledge of project management principles and PMI’s Body of Knowledge." That seems appropriate for Skills.
But we must ensure we don't lose any info. If we move those to Skills, we should remove them from Required Qualifications? The instruction says preserve ALL substantive information; we
for prose. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all bullet points from responsibilities, required qualifications, preferred qualifications, benefits, schedule. We must not include boilerplate like EEO, equal opportunity, etc. Also remove "NOTICE TO THIRD PARTY AGENCIES". Also remove "About WSP" maybe we can keep as part of About the role? Actually "About WSP" is separate but we can include as part of About the role or maybe as a separate section "About the company". But the instruction only lists specific headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content accordingly. "About WSP" could go under About the role? Or maybe we can include as part of About the role (since it's about the company). But we must not invent sections not listed. So we can put company description under About the role as prose. We need to ensure we don't repeat job title. Let's extract content precisely. First paragraph: "This Opportunity WSP is currently initiating a search for an Associate Project Controller for our Elko, NV office. Be involved in projects with our US Mining Project Delivery Team and be a part of a growing organization that meets our client’s objectives and solves their challenges." Second paragraph: "Job Overview Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the project lifecycle. Use knowledge and experience to anticipate project requirements, take initiative in decision making and be able to pre-empt project issues while working independently from the Project Manager in relation to their assigned responsibilities." Then "Your Impact" with subheadings: INTEGRATION, SCOPE AND SCHEDULE, COST, PROJECT DOCUMENTATION. Under each bullet list. We need to convert those bullet points into a list under Responsibilities. Let's extract each bullet: INTEGRATION: - Setting up and coordinating the project according to the approach outlined by WSP. - Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles. - Developing project execution plan for Project Manager review. - Coordinating the planning and the execution of the project and monitoring performance according to the project execution plan and the contract terms and conditions. SCOPE AND SCHEDULE: - Coordinating the development of the project scope statement and Work Breakdown Structure. - Producing and maintaining client communications related to change orders. - Developing and maintaining project schedule and tracking against the schedule baseline. - Developing and maintaining Earned Value Management progress. COST: - Setting up and maintaining budgets and expenditures. - Conducting project forecasting related to cost control. - Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment. - Following-up and meeting with Client’s accounting team to ensure a smooth AR cycle. - A strong focus on keeping a low Day Sales Outstanding (DSO) on each project. - Developing cost estimates for mining related closure and construction projects. PROJECT DOCUMENTATION: - Tracking requirements of the quality management processes or plans to ensure they are met. - Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities. - Producing regular progress reports for the client, the project team and other internal and external stakeholders. - Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action list. - Assisting with the identification of project risks and maintaining the project risk register. - Working with multi-disciplinary teams to execute project work. - Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures. - Perform additional responsibilities as required by business needs. Now "Who You Are" section: Required Qualifications list: - Bachelor's degree in Construction Management, Engineering, Business Administration, Finance or related field. - Minimum of 2 years of demonstrated experience in project support in a multi-disciplinary environment. - Experience working in the mining or construction industries or environmental/engineering fields. - Excellent computer skills, including knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Project, Power Bi, Outlook, etc.), Adobe Acrobat Software and SharePoint. - Experience working with Primavera P6 and MS Project to produce detailed independent schedules and network diagrams for consulting and EPCM projects. - Experience with developing mining closure and construction projects using MS Excel and HCSS Heavy Bid. - Experience with using WSP Horizon for managing project costs and invoicing. - Experience in creating and monitoring project plans, schedules, and budgets for multi-disciplinary projects. - Working knowledge of project management principles and PMI’s Body of Knowledge. - Highly capable interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally. - Highly capable self-leadership with attention to detail, multi-tasking, and prioritization of responsibilities in a dynamic work environment. - Excellent organizational skills. - Exceptional attention to detail and accuracy. - Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment. - Ability to learn processes quickly and prioritize client requirements. - Strong team player, self-motivated and proactive thinker with flexible can-do attitude. - Previous experience working in a consulting business would be considered an asset. - PMP certification would be an asset. - Experience in field / supply logistics and travel bookings. - Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies. - Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek. - Occasional travel may be required depending on project-specific requirements. Note: Some of these are actually "Preferred Qualifications" later? Actually after Required Qualifications there is a section "Preferred Qualifications" with list of soft skills: Being continuously change ready..., Encouraging a trusting atmosphere..., Building partnerships..., Continuously, and proactively..., Using feedback..., Holding self..., etc. Thus we need to separate Required vs Preferred. Thus: Required Qualifications: the list above up to "Ability to work schedules conducive..."? Actually the "Ability to work schedules..." and "Occasional travel may be required..." appear in Required Qualifications list (they are listed after safety). But they could be considered schedule/travel requirements. We'll keep them in Required Qualifications. Preferred Qualifications: the list after "Preferred Qualifications": - Being continuously change ready and adjusting approach and demeanor to match the shifting demands of different situations. - Encouraging a trusting atmosphere by regularly communicating, being accountable and transparent, and acting with integrity. - Building partnerships, communicating and working collaboratively with diverse stakeholders to meet shared objectives. - Continuously, and proactively, identifying improvement needs and making changes that result in better outcomes. - Using feedback and reflection to gain productive insight into personal strengths and areas of improvement, and adjusting self as needed. - Holding self, and encouraging others to be, accountable to meet commitments and deliver results. Now About WSP: description: "WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges." We need to extract benefits: "comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings". Also maybe "flexible and agile workplace model". But we should keep as prose. Schedule: we have "Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek." and "Occasional travel may be required depending on project-specific requirements." That's schedule info. Pay: none. Thus sections: - About the role: combine first paragraph + Job Overview + maybe About WSP description? Actually About the role could be the initial description of the opportunity and job overview. We'll put that. - Responsibilities: list of duties from Your Impact (Integration, Scope and Schedule, Cost, Project Documentation). We'll output as
- . - Requirements: Required Qualifications list. - Qualifications: Preferred Qualifications list. - Skills: maybe computer skills etc? But those are already in Required Qualifications. Could create a Skills section for technical skills: knowledge of Microsoft Office Suite, Primavera P6, MS Project, Excel, HCSS Heavy Bid, WSP Horizon, etc. However we must not duplicate content? The instruction says preserve ALL substantive information; do not invent or summarize away detail. It doesn't forbid duplication, but better to keep as is. We could create a Skills section extracting the technical skills from Required Qualifications: "Excellent computer skills, including knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Project, Power Bi, Outlook, etc.), Adobe Acrobat Software and SharePoint." "Experience working with Primavera P6 and MS Project to produce detailed independent schedules and network diagrams for consulting and EPCM projects." "Experience with developing mining closure and construction projects using MS Excel and HCSS Heavy Bid." "Experience with using WSP Horizon for managing project costs and invoicing." "Experience in creating and monitoring project plans, schedules, and budgets for multi-disciplinary projects." "Working knowledge of project management principles and PMI’s Body of Knowledge." That seems appropriate for Skills. But we must ensure we don't lose any info. If we move those to Skills, we should remove them from Required Qualifications? The instruction says preserve ALL substantive information; we