Associate Program Director

Primary Role

Determine and formalize the optimal processes, work flows, tools and templates at the account level and iterate as needed
Train team on processes and ensure adherence
Identify inefficiencies and work with team leaders to resolve
Partner with functional leaders to set priorities for account
Lead internal Account-level status meetings
Interact with clients in partnership with the account leadership team
Motivate team in a positive manner engendering teamwork and creativity
Acts as consultant to Project Managers on their projects as needed
Review project plans and estimates before Project Managers deliver to Account team
Create and maintain master project calendar, looking for ways to avoid bottlenecks (staggered project timing), maximize resources and gain efficiencies across the team.
Work with resourcing team to resolve conflicting requests across projects.
Ensure updates of project status reports are updated for internal and client-facing use
Ensure projects are tracked correctly in scope tracker, alerts account team when out of scope projects arise.

Resourcing

Partner closely with Resource Manager to solve agency-wide resourcing concerns.
Determine resource needs at the account and project level, working with Resource Director to fill positions and utilize staff efficiently.
Think strategically about resource utilization and optimization, taking into account client needs, as well as cross-discipline perspective.
Actively anticipate & remove obstacles so resources can focus on their tasks.
Facilitate and ensure cross-discipline alignment on task assignments, teams, communication and next steps/action items.
Make sure team knows where to track their hours and does so appropriately.
Analyze burn data at the resource level.

Budgets + Finances

Organize and request the opening of job numbers in advance of the work.
Track, analyze and mitigate risk against actual hours billed.
Create SOWs detailing scope items and delivery assumptions.
Ensure client signature/authorization before beginning work.
Provide monthly budget reconciliations, analysis and proposed solutions (when necessary) to Director of Project Management and Account leads, showing progress against plan.
Track scope delivery status along with actual vs planned hours per project/brand/account as applicable.

Pay

$125,000 - $140,000

Schedule

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Benefits

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

Equal Opportunity

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.

Contact Information

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice