Associate, Operations

What You'll Do

• Operational Coordination & Team Support
• Serve as a reliable first-line point of contact for staff questions and inbound, org-wide, operational requests.
• Triage, route, and follow through to resolution for operational requests.
• Maintain internal documentation, reference guides, and tracking systems on behalf of the Ops team.
• Provide administrative and operational support to Ops leadership and other teams (Field Building, Research, Public Engagement) as needed.
• Proactively ideate, recommend, and implement solutions across staffing, processes, and tools to make the CAIS engine run smoother.
• People Ops Support
• Support onboarding and off-boarding logistics in coordination with the People Ops Manager.
• Prepare materials and set up accounts as needed for onboarding.
• Serve as a friendly first point of contact for new joiners.
• Help coordinate team events, off-sites, and moments of recognition (birthdays, milestones, celebrations).
• Aid in policy rollout and day-to-day execution of people programs.
• IT & Systems Support
• Triage and fulfill access requests for approved tools in coordination with IT.
• Maintain clean provisioning records.
• Assist with software and device onboarding/offboarding logistics.
• Help maintain the software/tools inventory and support periodic audits.
• Office Support
• Support day-to-day office needs such as restocking supplies, coordinating catering, setting up for all-hands and events.
• Liaise with facilities/office management on space requests and small improvement projects.
• Aid in visitor logistics and access coordination.

What We're Looking For

• Proven ability to manage multiple workstreams and competing priorities without dropping the ball on details.
• Clear, professional communicator who is comfortable fielding questions from staff, coordinating across teams, and maintaining internal documentation.
• Comfortable delivering straightforward communications on behalf of the Ops team, including policy updates or process changes that require buy-in.
• Comfortable learning and working across a range of tools (e.g. Google Workspace, Slack, Notion, or similar); picks up new software quickly.
• Exercises good judgment and discretion when handling sensitive information (personnel matters, access lists, vendor relationships).
• Experience in nonprofit operations or a technology-focused organization is a plus.
• Able to perform physical tasks associated with office support (lifting up to 30 lbs, catering coordination, event setup, etc.).
• Able to move at the pace of a fast-scaling, well-funded, early-stage company: fast decisions, frequent re-prioritization, and high ownership.
• Genuine interest in AI safety and CAIS's mission.

Nice to Have

• Familiarity with the people-ops needs of technical or research-heavy organizations.
• Startup experience at early stage (50-150 person) companies.

Pay Range

$80,000 - $110,000 annually, depending on experience.

Benefits

• Health insurance for you and your dependents.
• 401K plan + 4% matching.
• Unlimited PT.
• Lunch and dinner at the office.
• Annual Professional Development Stipend.
• Access to some of the top talent working on technical and conceptual research in AI safety.

Equal Opportunity Employer

The Center for AI Safety is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, medical condition, marital status, military or veteran status, or any other protected status in accordance with applicable federal, state, and local laws. In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

Contact Information

If you require a reasonable accommodation during the application or interview process, please contact contact@safe.ai. We value diversity and encourage individuals from all backgrounds to apply.