Associate Manager, Client Finance

Position Summary

The Associate Manager, Client Finance will review & manage the overall financial management for our client portfolio, reporting, general day-to-day activities, and related month end close duties.

Essential functions of the job include but are not limited to:

• Supervise the overall monthly project accounting efforts including preparing and leading the majority of the monthly status meetings with project managers and managing project updates across financial trackers.
• Review & reconcile new contracts & assess related contracts/projects including understanding contract components of milestones/tasks and intercompany components & ensuring accuracy of project set up.
• Review/Address concerns around project tracking/funds compared to project budgets. Report and present project financials to project leads/stakeholders.
• Set up new clients in accounting systems and files including adding and mapping employees to new billable rates, and review of MSA's for rebates and discounts.
• Review intercompany revenue/cost transactions & updating shared financial trackers.
• Manage Interco contract execution. Manage cost allocations compared to overall project budget & facilitate project scope changes with other finance teams & project leads.
• Manage business unit(s) project revenues and ensure compliance with client contracts including new contract awards updates and pickup of out of period revenue.
• As the primary finance contact for business unit projects, understand and elevate potential issues to ensure proper accounting and revenue recognition in accordance with GAAP.
• Prepare monthly project revenue forecast and comparisons to budget/plan.
• Manage hours and expenses for client projects incurred to track against forecast, assigned roles/rates based on information provided by project leads including mapping of new roles and rates and other revenue/cost adjustments where applicable.
• Manage client invoicing based on contracts (including use of correct invoicing template and contracting entity and correct currency), reconcile issues and follow up with customers on past due invoices.
• Manage unbilled revenue aging and adherence to client invoicing guidelines.
• Review and submit monthly client accruals.
• Consolidate accruals with other Precision entities as applicable.
• Review client business development opportunities in Salesforce and ensure accuracy across internal schedules and financial trackers.
• Review project costs compared to contracted amounts as well as other direct costs shared across projects/clients.
• Review set up and tracking of new employees and when applicable subcontractor hours/expenses/bill rates monthly compared to forecast and budget.
• Manage subcontractor agreements and forecast future subcontractor costs with inputs from project leads as applicable.
• Review & reconcile monthly general ledger account reconciliations for accuracy and completeness. Collaborate with SG&A team where applicable
• Review the coding expense reports, invoices and/or credit card bookings to ensure proper approval to billable projects.
• Identify, allocate & review intercompany transactions
• Aid with ad hoc projects as applicable, including the annual budget preparation. Take the lead on budgeting for specific P&L line items as applicable.
• Review & reconcile supporting documents for the annual audit.
• Create supporting documents & schedules for the audit.
• Manage up where audit deliverables will require additional collaboration/input.
• Proactively identify cost savings and process efficiencies
• Collaborate with FP&A as applicable and proactively highlight & add commentary around key drivers for variance explanations to budget/forecast.
• Aid with preparation with revenue and expense inputs for reporting and analysis.
• Advise staff on best practices in approach to client finances and on non-routine financial transactions. Manage & mentor direct reports & junior staff through career development.
• Play a part in the month end close process and begin to oversee some areas.
• Mentor and/or manage junior staff members.

Qualifications

• Minimum Required: Bachelor’s degree with a minimum concentration in accounting, finance or business; 4+ years of relevant accounting/finance experience to include 1-2 years in a supervisory role.
• Intermediate to advanced Microsoft Excel skills
• Agency or Professional Services experience a plus
• Month end close experience
• Revenue Recognition experience
• Project Accounting experience
• Client Services/Client Facing experience

Skills

• Excellent client service including mutual respect and approach to communications as well as timeliness of responses
• Deadline-oriented with good time management and organizational skills
• Proven critical thinking, analytical, interpretative, and problem-solving skills
• Ability to process and analyze large volumes of qualitative and quantitative information
• Ability to multitask with great attention to detail, and high level of accountability
• Display passion and purpose for what we do
• Communication (oral and written) with ability to speak with all levels of the organization
• Strong interpersonal and relationship building skills, and an ability to build credibility with external and internal stakeholders
• Possesses ethics and integrity when dealing with confidential and sensitive information.
• Willingness to extend yourself and assist other team members
• Self-starting attitude with a strong desire to learn and grow rapidly