Associate, Hotels & Meetings (External Agency Staff)

Responsibilities

• Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids and assist with onboarding process through our supplier portal.
• Aid in the RFP process and hotel sourcing strategy for NFL International Games, including identifying and securing staff, vendor, and headquarters hotel accommodations while managing contract negotiations, and working with Finance on budget considerations.
• Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
• Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings.
• Execute Super Bowl headquarters hotel operations that include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination.
• Cook up planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.
• Coordinate planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.
• Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration.
• Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip.
• Work cross functionally with various internal departments on meetings throughout the year.
• Reconcile budgets and invoices with finance team on for all tentpole events and meetings.
• Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.

Requirements

• Bachelor’s degree
• Minimum 2 years of hotel with a focus on room management and function room operations
• Adept at contract negotiations and proven experience working with hotel contracts
• Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Strong organizational and presentation skills
• Strong writing and communications skills
• Proactive self-starter who works well within a team, strong interpersonal skills

Preferred Qualifications

• Experience with hotel contracts, negotiating, and meeting planning
• Experience with Meeting Evolution, Cvent or other event registration sites
• Strong Microsoft Excel and PowerPoint skills
• C level/VIP management and service
• Knowledge in RFP creation and process

Other Key Attributes / Talent Characteristics

• Team player with positive attitude
• High energy
• Entrepreneurial spirit
• Strong work ethic

Physical Demands

• This is a Special Events hotel and VIP management role, at times may require physicality. This could involve lifting, long hours of standing and physical movement during an event and extensive travel requirements.
• Significant domestic and international travel required, including some weekends, up to 50%.
• Several weeks on the road during event delivery.

Terms / Expected Hours Of Work

• The job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency.
• The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.

Pay Range

• $25—$30 USD

Benefits Information

• To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS

About the Role

• This is a long-term hourly contract opportunity based onsite at the NFL League Office in New York, NY.

Who We Are

• The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.

Talent Attributes

• We expect our employees to embody an enthusiastic, proactive can-do attitude
• We expect our employees to embrace grit, free from ego or entitlement
• We expect our employees to excel as relationship builders, with the ability to influence
• We expect our employees to be eager learners, driven by passion rather than just ambition
• We expect our employees to encompass an incredible work ethic with an agile mindset