Associate Director - University Registrar
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate. Keep substantive info.
We need to parse the posting.
Key sections:
- Position Overview: description about NCCU, mission, benefits mention. Could be "About the role" maybe.
- Employee Benefits: list of benefits.
- Primary Function of Organizational Unit: description of registrar purpose.
- Primary Purpose of Position: description of role.
- Required Knowledge, Skills, And Abilities: list of abilities.
- Minimum Education/Experience: list of requirements.
- Primary Responsibilities And Duties: broken into functions with subfunctions.
We need to decide which sections to output.
We have Benefits: we have a list of benefits (Accrued Vacation and Sick Leave, Community Service Leave, NC State – Health Benefits, NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more, 11-12 Paid Holidays, Teachers and State Employees Retirement System (TSERS), Optional Supplemental Plans – 401k, 403b, 457b and 457, Employee Assistance Program (EAP), Campus Recreation Center Discount, University Bookstore Discount and more.)
We have Pay: The posting says "The salary is competitive and will be determined based on the candidate’s educational background, relevant experience, qualifications, and demonstrated expertise." That's vague, not a specific number. According to rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. For Pay, they state it's competitive and will be determined... that's not a specific figure, but it's still stating something about pay. However rule says: "never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". The phrase "competitive and will be determined based on..." is similar to filler. Likely we should omit Pay section because it's not specific. Similarly Schedule: they have FTE 1 = 40 hours/week, 12 months. That's schedule info: full-time, 40 hours/week, 12 months. That's specific enough? It states FTE 1 = 40 hours/week, 12 months. That is a schedule. So we could include Schedule section with that info.
But rule: "Prefer a few substantive sections over many thin ones." We could combine some.
We need to output only HTML fragment, no /. Use for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve all substantive information, not invent or summarize away detail.
We need to decide sections:
- About the role: could contain Position Overview and Primary Purpose of Position and Primary Function of Organizational Unit? Might be too much. But we could have sections: About the role (overview), Responsibilities (Primary Responsibilities And Duties), Requirements (Minimum Education/Experience plus Required Knowledge, Skills, And Abilities), Benefits (Employee Benefits), Schedule (FTE info). Possibly Qualifications separate? But we can combine Requirements and Qualifications? The instruction lists possible headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which to use.
We have Required Knowledge, Skills, And Abilities (skills). Minimum Education/Experience (requirements/qualifications). Could separate Requirements (education/experience) and Qualifications (skills). Or combine.
Better: About the role (position overview + primary purpose + primary function). Responsibilities (Primary Responsibilities And Duties). Requirements (Minimum Education/Experience). Qualifications (maybe not needed). Skills (Required Knowledge, Skills, And Abilities). Benefits (Employee Benefits). Schedule (FTE). Avoid Pay.
We must not repeat job title as heading.
We must not include Job ID etc.
We must remove boilerplate: EEO, equal opportunity, etc. Also remove navigation lines like "Bookmark this Posting Print Preview | Apply for this Job Posting Details". Also remove "Position Information", "Position/Classification Title", "Working Title", etc. Those are metadata; we should drop minor metadata into a short
or drop it. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we could include a short
with Position Number etc? But better to drop.
We need to preserve all substantive information: that includes the description of the role, responsibilities, requirements, skills, benefits, schedule.
Let's extract substantive text.
Position Overview: "Be an Eagle - Where Purpose Takes Flight! Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress. Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement. An opportunity awaits you at NCCU, where your purpose can take flight. Visit NCCU.edu."
Primary Function of Organizational Unit: "The primary purpose of the University Registrar is responsible for maintaining the integrity of all students’ academic records, admissions, and registration information. Inherent in that function is the responsibility of disseminating information from those records as needed but within compliance guidelines established both by law (such as the Buckley Amendment, FERPA – Family Educational Rights and Privacy Act) and by university policy."
Primary Purpose of Position: "The Primary Purpose of the Associate Registrar Position at North Carolina Central University is to support the Office of the Registrar by managing academic records, course registration, and graduation processes under the supervision of the University Registrar."
We could combine these into About the role.
Now Responsibilities: Primary Responsibilities And Duties broken into functions:
Function Planning and Organizing:
- Provide strategic leadership and operational oversight of the Office of the Registrar including the administration, integrity, security, and maintenance of student academic records and related services.
- Direct and coordinate all functions associated with registration, grading, transcripts, degree conferral, academic standing, records retention, classroom scheduling, enrollment reporting, and graduation processing.
- Establish divisional priorities, operational goals, and service standards aligned with institutional strategic objectives and student success initiatives.
- Regularly assists management in establishing work standards, standard processes and references.
- Provide leadership for staff development, succession planning, cross-training, organizational effectiveness, and continuous process improvement initiatives to ensure high-quality service delivery and operational continuity.
Function Project Management:
- Maintain institutional compliance associated with FERPA, NCAA, VA certification, state authorization, financial aid enrollment reporting, academic calendar structures, curriculum coding, instructional modalities, and other regulatory requirements affecting student records and academic operations.
- Manages complex projects.
- Develops project plans, manages milestones and drives project forward.
- Accountable for keeping projects on track.
Function Technical Knowledge:
- Serve as the institutional authority for the operationalization of approved curricular actions, including the creation of new academic programs, certificates, concentrations, and courses; modifications to existing curriculum; program deactivations and discontinuations; modality changes; and implementation of academic policy updates.
- Ensure curricular changes are accurately translated into institutional systems, student-facing materials, degree audit structures, reporting frameworks, and compliance documentation.
- Collaborate with Academic Affairs, academic colleges, admissions, marketing, advising, and other campus stakeholders to support timely and coordinated implementation of curricular and programmatic changes.
- Serves as an experienced technical resource to technicians and analysts.
- Uses detailed understanding of technical issues to design architecture for stable technologies and provides direction for technicians and other analysts.
Function Technical Support:
- Serve as the functional lead for student systems within the Registrar’s operational scope, including system enhancements, workflow improvements, data governance, reporting structures, integrations, and process automation initiatives.
- Provide leadership for implementation and ongoing support of technologies related to registration, degree audit, curriculum management, catalog management, scheduling, and academic records.
- Serves as a key resource in solving problems of high complexity to other analyst and technicians.
- Utilizes advanced skills to make technology modifications.
- Recommends methods of resolving problems to lower level analysts or client representatives.
- Investigates, researches, and implements new technologies in specialty or related area.
- Devises or modifies procedures to solve complex problems considering computer equipment capacity and limitations.
- Regularly provides guidance and suggestions to less experienced analysts/programmers.
Function Consultancy Skills:
- Provide Institutional Leadership in the resolution of complex and sensitive student, faculty, and administrative issues related to academic records, curriculum implementation, registration, transfer articulation, academic standing, graduation eligibility, policy exceptions, and enrollment processes.
- Provides consultation on issues and requests from clients that require the implementation or creation of a custom solution.
- Understands the market, industry and competitors that have an impact on the customer’s business.
- Consults with senior level decisionmakers, on an on-going basis, to develop long-range strategic alternatives.
- Contribute to university-wide efforts related to student success, retention, persistence, academic policy development, institutional (cut off). The text ends abruptly but we have enough.
We need to preserve all substantive information; we should include all these bullet points.
Now Requirements: Minimum Education/Experience:
- Master’s degree in Higher Education Administration, Business Administration, or a closely related field.
- A minimum of five (5) years of progressively responsible experience in a University Registrar’s Office or a closely related functional area.
- Prior experience with Ellucian Banner and DegreeWorks, including knowledge of student information systems and degree audit processes.
- Excellent written and verbal communication, interpersonal, and customer service skills, with the ability to effectively interact with students, faculty, staff, and other stakeholders.
- Strong organizational, analytical, and problem-solving abilities, with the ability to assess complex issues and develop effective solutions.
- Knowledge of FERPA regulations, academic policies, and student records management practices, including the appropriate handling of confidential student information.
- Ability to manage multiple priorities, meet established deadlines, and maintain confidentiality while working in a fast-paced higher education environment.
Note: Some of these overlap with skills list.
Now Skills: Required Knowledge, Skills, And Abilities:
- Working knowledge of the Banner Student Module, including functional processes and activities related to student registration, records, and other Registrar operations.
- Working knowledge of WEBFOCUS and ARGOS, including the ability to access, analyze, and report institutional data.
- Knowledge of registration and student records processes within a higher education institution.
- Ability to accurately write, execute, and maintain ad hoc and standard reports using ARGOS and/or WEBFOCUS.
- Ability to troubleshoot functional system problems, identify potential causes, and coordinate appropriate solutions with technical support staff and system technicians.
- Ability to demonstrate and apply general knowledge, skills, and practices associated with Registrar systems and functional activities.
- Ability to develop a logical workflow for simple applications that support functional and technical system needs.
- Ability to design input/output processes and file specifications to support effective data management and reporting.
- Ability to develop and maintain policies and procedures manuals related to functional and technical system activities.
- Strong analytical and problem-solving skills, with the ability to interpret system requirements, identify issues, and develop effective solutions.
- Ability to communicate effectively with functional users, technical staff, and other stakeholders to support the efficient operation and continuous improvement of Registrar-related systems and processes.
We could combine some overlapping items but must preserve all substantive info; we can keep both lists as is.
Benefits: list as above.
Schedule: FTE 1 = 40 hours/week, 12 months. Also maybe "Permanent - Full Time". So
- for any list of duties/requirements/benefits, and
for prose. We need to preserve all substantive information, not invent or summarize away detail. We need to decide sections: - About the role: could contain Position Overview and Primary Purpose of Position and Primary Function of Organizational Unit? Might be too much. But we could have sections: About the role (overview), Responsibilities (Primary Responsibilities And Duties), Requirements (Minimum Education/Experience plus Required Knowledge, Skills, And Abilities), Benefits (Employee Benefits), Schedule (FTE info). Possibly Qualifications separate? But we can combine Requirements and Qualifications? The instruction lists possible headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which to use. We have Required Knowledge, Skills, And Abilities (skills). Minimum Education/Experience (requirements/qualifications). Could separate Requirements (education/experience) and Qualifications (skills). Or combine. Better: About the role (position overview + primary purpose + primary function). Responsibilities (Primary Responsibilities And Duties). Requirements (Minimum Education/Experience). Qualifications (maybe not needed). Skills (Required Knowledge, Skills, And Abilities). Benefits (Employee Benefits). Schedule (FTE). Avoid Pay. We must not repeat job title as heading. We must not include Job ID etc. We must remove boilerplate: EEO, equal opportunity, etc. Also remove navigation lines like "Bookmark this Posting Print Preview | Apply for this Job Posting Details". Also remove "Position Information", "Position/Classification Title", "Working Title", etc. Those are metadata; we should drop minor metadata into a short
or drop it. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we could include a short
with Position Number etc? But better to drop. We need to preserve all substantive information: that includes the description of the role, responsibilities, requirements, skills, benefits, schedule. Let's extract substantive text. Position Overview: "Be an Eagle - Where Purpose Takes Flight! Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress. Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement. An opportunity awaits you at NCCU, where your purpose can take flight. Visit NCCU.edu." Primary Function of Organizational Unit: "The primary purpose of the University Registrar is responsible for maintaining the integrity of all students’ academic records, admissions, and registration information. Inherent in that function is the responsibility of disseminating information from those records as needed but within compliance guidelines established both by law (such as the Buckley Amendment, FERPA – Family Educational Rights and Privacy Act) and by university policy." Primary Purpose of Position: "The Primary Purpose of the Associate Registrar Position at North Carolina Central University is to support the Office of the Registrar by managing academic records, course registration, and graduation processes under the supervision of the University Registrar." We could combine these into About the role. Now Responsibilities: Primary Responsibilities And Duties broken into functions: Function Planning and Organizing: - Provide strategic leadership and operational oversight of the Office of the Registrar including the administration, integrity, security, and maintenance of student academic records and related services. - Direct and coordinate all functions associated with registration, grading, transcripts, degree conferral, academic standing, records retention, classroom scheduling, enrollment reporting, and graduation processing. - Establish divisional priorities, operational goals, and service standards aligned with institutional strategic objectives and student success initiatives. - Regularly assists management in establishing work standards, standard processes and references. - Provide leadership for staff development, succession planning, cross-training, organizational effectiveness, and continuous process improvement initiatives to ensure high-quality service delivery and operational continuity. Function Project Management: - Maintain institutional compliance associated with FERPA, NCAA, VA certification, state authorization, financial aid enrollment reporting, academic calendar structures, curriculum coding, instructional modalities, and other regulatory requirements affecting student records and academic operations. - Manages complex projects. - Develops project plans, manages milestones and drives project forward. - Accountable for keeping projects on track. Function Technical Knowledge: - Serve as the institutional authority for the operationalization of approved curricular actions, including the creation of new academic programs, certificates, concentrations, and courses; modifications to existing curriculum; program deactivations and discontinuations; modality changes; and implementation of academic policy updates. - Ensure curricular changes are accurately translated into institutional systems, student-facing materials, degree audit structures, reporting frameworks, and compliance documentation. - Collaborate with Academic Affairs, academic colleges, admissions, marketing, advising, and other campus stakeholders to support timely and coordinated implementation of curricular and programmatic changes. - Serves as an experienced technical resource to technicians and analysts. - Uses detailed understanding of technical issues to design architecture for stable technologies and provides direction for technicians and other analysts. Function Technical Support: - Serve as the functional lead for student systems within the Registrar’s operational scope, including system enhancements, workflow improvements, data governance, reporting structures, integrations, and process automation initiatives. - Provide leadership for implementation and ongoing support of technologies related to registration, degree audit, curriculum management, catalog management, scheduling, and academic records. - Serves as a key resource in solving problems of high complexity to other analyst and technicians. - Utilizes advanced skills to make technology modifications. - Recommends methods of resolving problems to lower level analysts or client representatives. - Investigates, researches, and implements new technologies in specialty or related area. - Devises or modifies procedures to solve complex problems considering computer equipment capacity and limitations. - Regularly provides guidance and suggestions to less experienced analysts/programmers. Function Consultancy Skills: - Provide Institutional Leadership in the resolution of complex and sensitive student, faculty, and administrative issues related to academic records, curriculum implementation, registration, transfer articulation, academic standing, graduation eligibility, policy exceptions, and enrollment processes. - Provides consultation on issues and requests from clients that require the implementation or creation of a custom solution. - Understands the market, industry and competitors that have an impact on the customer’s business. - Consults with senior level decisionmakers, on an on-going basis, to develop long-range strategic alternatives. - Contribute to university-wide efforts related to student success, retention, persistence, academic policy development, institutional (cut off). The text ends abruptly but we have enough. We need to preserve all substantive information; we should include all these bullet points. Now Requirements: Minimum Education/Experience: - Master’s degree in Higher Education Administration, Business Administration, or a closely related field. - A minimum of five (5) years of progressively responsible experience in a University Registrar’s Office or a closely related functional area. - Prior experience with Ellucian Banner and DegreeWorks, including knowledge of student information systems and degree audit processes. - Excellent written and verbal communication, interpersonal, and customer service skills, with the ability to effectively interact with students, faculty, staff, and other stakeholders. - Strong organizational, analytical, and problem-solving abilities, with the ability to assess complex issues and develop effective solutions. - Knowledge of FERPA regulations, academic policies, and student records management practices, including the appropriate handling of confidential student information. - Ability to manage multiple priorities, meet established deadlines, and maintain confidentiality while working in a fast-paced higher education environment. Note: Some of these overlap with skills list. Now Skills: Required Knowledge, Skills, And Abilities: - Working knowledge of the Banner Student Module, including functional processes and activities related to student registration, records, and other Registrar operations. - Working knowledge of WEBFOCUS and ARGOS, including the ability to access, analyze, and report institutional data. - Knowledge of registration and student records processes within a higher education institution. - Ability to accurately write, execute, and maintain ad hoc and standard reports using ARGOS and/or WEBFOCUS. - Ability to troubleshoot functional system problems, identify potential causes, and coordinate appropriate solutions with technical support staff and system technicians. - Ability to demonstrate and apply general knowledge, skills, and practices associated with Registrar systems and functional activities. - Ability to develop a logical workflow for simple applications that support functional and technical system needs. - Ability to design input/output processes and file specifications to support effective data management and reporting. - Ability to develop and maintain policies and procedures manuals related to functional and technical system activities. - Strong analytical and problem-solving skills, with the ability to interpret system requirements, identify issues, and develop effective solutions. - Ability to communicate effectively with functional users, technical staff, and other stakeholders to support the efficient operation and continuous improvement of Registrar-related systems and processes. We could combine some overlapping items but must preserve all substantive info; we can keep both lists as is. Benefits: list as above. Schedule: FTE 1 = 40 hours/week, 12 months. Also maybe "Permanent - Full Time". So