Associate Director, Programs and Events

Brief Description Leads logistics planning and execution of live, virtual, and hybrid programs, including advisory boards, speaker trainings, KOL engagements, congress-related programs, and other stakeholder engagements.Serve as the day-to-day logistics lead, communicating requirements, timelines, risks, and next steps across internal teams, clients, stakeholders, and vendors.Manage program logistics, including registration, travel, venue sourcing, contracting, food and beverage, audiovisual needs, room setup, transportation, onsite staffing, and day-of-event execution.Develop and maintain program timelines, working agendas, itineraries, run-of-show documents, status updates, and post-program debriefs.Manage program budgets, vendor estimates, forecasts, expense tracking, billing reconciliation, and required documentation.Partner with Client Services and Project Management to ensure programs are delivered on time, on budget, and in accordance with client requirements, internal processes, industry guidelines, and compliance standards.Participate in weekly scheduled status meetings with clients and stakeholders from pre-launch through program operation and ensure all program objectives are performed. Program budget ownership including vendor estimates, reconciliations, and required documentation, financial forecasts, expense tracking, and billing reconciliation to ensure financial accuracy and compliance. Requirements 5-8 years of experience planning and executing external engagements including meetings, healthcare programs, agency events, or client-facing stakeholder engagements; experience with healthcare, pharmaceutical, life sciences, market access, or congress-related programs preferred.Experience with CRM platforms (eg. Veeva or similar)4-year degree preferred; CMP designation preferred.Experience managing live, virtual, and hybrid event formats, including complex logistics and multiple vendor workstreams.Strong understanding of venue contracting, vendor management, negotiation, travel coordination, budget management, financial forecasting, expense tracking, and reconciliation processes.Ability to manage multiple programs simultaneously while maintaining attention to detail, timelines, budgets, and client expectations.Exceptional organization, communication, project management, and problem-solving skills, including the ability to remain calm and solution-oriented during real-time event challenges.Ability to communicate and collaborate effectively with clients, internal teams, faculty, HCPs, external partners, and all levels of management.Demonstrated proficiency with technology and software solutions; experience with meeting industry technology.Strong oral and written presentation skills required.Professional judgment, discretion, and comfort working within compliance-sensitive environments.Ability to travel up to 40%, including by air, car, rail, or other required transportation. Summary The Director of Programs and Events leads the planning, execution, and operational management of live, virtual, and hybrid health system stakeholder engagement programs. This role oversees end-to-end logistics for congress activities as well as advisory boards, speaker trainings, KOL engagements, and related client programs, ensuring each engagement is delivered with excellence, efficiency, compliance, and a high level of client service. About Petauri Certified as a 2026 Great Place to Work®, Petauri takes pride in having a culture rooted in trust, collaboration, and a strong sense of community. We seek to attract individuals from a wide range of backgrounds, experiences, and perspectives to join us in our mission of improving patient outcomes by accelerating access to life changing healthcare innovations. A global healthcare consulting and solutions organization, Petauri brings together decades of experience across market access, evidence generation, medical communications, commercialization strategy, and policy to help life sciences organizations navigate complex healthcare challenges with clarity, integrity, and impact. About Kinect Petauri Kinect is the only agency in the market 100% focused on health systems. As leaders in the field, the team supports life science manufacturers with unparallel expertise in building markets and optimizing adoption of life science products through strategic health engagement to deliver not just deep insight but transformative understanding.