Associate Director of Admissions

The Quad Preparatory School is on a mission to transform the lives of neurodiverse, twice-exceptional people by redefining the experience of school. Through collective, collaborative, and empathic work, we empower students to engage with the world’s diversity. Now in our second decade, we seek innovative colleagues to join our inspiring and impactful mission.

About the Role

The Associate Director of Admissions and Enrollment is a key member of the Admissions and Enrollment team and a visible, welcoming face of the school to prospective and current families. Reporting to and working in close partnership with the Chief Admissions and Enrollment Officer, this role helps lead and execute the full cycle of admissions, re-enrollment, and exmissions for students across both campuses. This is a heavily parent-facing role, requiring warmth, professionalism, and genuine enthusiasm at every touchpoint.

Why Work at Quad Prep?

• Accredited School: Recognized as outstanding by the New York State Association of Independent Schools (NYSAIS).
• Community: A joyful and inclusive culture where everyone is celebrated for who they are.
• Colleagues: Inspiring, consummate innovators who collaborate to create personalized solutions for each student.
• Students: Guaranteed daily learning and joy from our neurodiverse, twice-exceptional students.
• Deep Professional Learning: Supports mission-driven educators through collaboration, coaching, and in-depth professional development.
• Generous and Comprehensive Benefits:
  • Health: Medical, Dental, Vision
  • Student Loan Repayment
  • Retirement Plan Contribution
  • Group Life Plan
  • Disability Insurance
  • Generous Parental Leave
• Work-Life Balance: Approximately 21 scheduled school closure days, including a full week off during December break. Weekly supervision supports professional growth while limiting after-work hours.

Who We Are

At Quad Prep, we are guided by values that shape our innovative practices. If these resonate with you, you’ll fit right in:

• Groundbreaking: Passionate about our mission, creative in supporting students and families, and excited to develop new best practices.
• Collaborative: Communicates effectively, welcomes new perspectives, and is generous with feedback and input.
• Trustworthy: Accountable, reliable, and committed to personal and team success.
• Constantly Learning and Growing: Seeks opportunities to learn, shares best practices, and helps the organization improve.
• Resourceful: Highly effective, dedicated, and proactive in supporting the school inside and outside the classroom.
• Flexible: Open to new ideas, nimble in changing environments, and excited by growth and innovation.

Responsibilities

• Admissions Program Leadership and Execution:
  • Support the Chief Admissions and Enrollment Officer in leading and executing admissions and exmissions.
  • Participate in weekly admissions committee meetings, contributing mission-aligned input to decisions.
  • Maintain admissions records and systems with meticulous attention to detail and confidentiality.
  • Use the school’s online admissions platform to manage workflow and ensure a smooth experience for families.
  • Collaborate with the Associate Director of Community Affairs to streamline admissions and enrollment processes.
• Family and Prospective Student Engagement:
  • Lead admissions tours, presenting the campus, program, and community in an engaging and informative way.
  • Support re-enrollment meetings for current families.
  • Coordinate applicant visits, ensuring a warm and well-organized experience.
  • Conduct meetings and tours for prospective families and referral sources (e.g., educational consultants).
  • Support admissions and community events, including open houses and information sessions.
• External Representation and Communication:
  • Represent the school at networking meetings, community gatherings, school fairs, and conferences.
  • Serve as an enthusiastic ambassador, articulating the school’s mission and program confidently.
  • Maintain consistent, mission-aligned communication across all settings.
• General Support and Professional Conduct:
  • Support the school’s leadership in advancing admissions and enrollment goals.
  • Maintain a calm, enthusiastic, and professional demeanor in all interactions.
  • Model a rigorous, collaborative, and empathetic work ethic.
  • Perform other duties as assigned by the Chief Admissions and Enrollment Officer.

Requirements

• Bachelor’s degree required.
• Prior experience in admissions, enrollment management, or a related family- or client-facing role, ideally in an independent or nonprofit school setting. Experience with gifted, twice-exceptional (2e), neurodiverse, or learning differences populations is a plus.
• Exceptional interpersonal, verbal, and written communication skills, with the ability to build rapport quickly and represent the school with warmth and credibility.
• Strong organizational skills and meticulous attention to detail, with the ability to manage multiple processes, deadlines, and confidential records.
• Proficiency with admissions management software and general office technology (e.g., online application platforms, CRM/database systems, Microsoft Office or Google Workspace).
• Comfort and confidence with public speaking and presenting to groups of varying sizes.
• Genuine enthusiasm for the school’s mission and flexibility to work occasional evenings and weekends for tours, events, and fairs.
• Ability to travel regularly between the school’s two campuses.

Preferred Qualifications

• Experience working with and knowledge of the NYC independent/Guild school community.

Work Environment

This role operates in a school setting across multiple buildings with elevators. The Lower School is located on the 4th floor of one building, and the Upper School spans the 1st, 5th, and 6th floors of another, with an administrative suite in a separate location. Regular walking between locations and occasional travel between campuses (approximately two blocks apart) is required.

Physical Demands

This position is active and involves continuous standing, walking, and climbing stairs. The employee must occasionally lift and/or move items under 10 pounds. Typing is required. Reasonable accommodations may be made for individuals with disabilities.

Pay

Annual salary range: $90,000 - $120,000.

Schedule

This is a full-time exempt position. Administrative staff work year-round, including summer. Workloads ebb and flow with seasons, and occasional work outside of standard hours is expected.