Associate Director - Facilities and Maintenance

About the Role

Oversees facilities operations, construction management, and life‑safety programs for Catholic Charities Housing Services (CCHS), affiliated organizations, and contracted third‑party clients. Provides strategic leadership for operations and maintenance of physical assets, including multi‑family housing communities, office buildings, administrative facilities, community service facilities, vehicles, and related infrastructure. Serves as Construction Manager and Owner’s Representative for new construction, rehabilitation, preservation, infrastructure, and capital improvement projects, ensuring projects are completed on schedule, within budget, and in compliance with quality, safety, and funding requirements.

Responsibilities

• Facilities Operations, Asset Preservation, and Organizational Support: Develops and implements facilities policies, procedures, preventative maintenance programs, and long‑range capital replacement plans; provides supervision, guidance, mentorship, and performance management to Facilities Managers; oversees maintenance, janitorial, groundskeeping, and contracted service operations; conducts facility condition assessments and recommends repairs, replacements, rehabilitation activities, and capital investments; collaborates with program staff to support organizational goals; travels regularly to inspect facilities and support operational activities.
• Construction Management, Capital Planning, and Financial Oversight: Develops and manages departmental, capital improvement, and project budgets; manages major capital improvement, rehabilitation, preservation, infrastructure, and new construction projects from development through closeout; coordinates with architects, engineers, contractors, consultants, agencies, utilities, and funding partners; reviews contracts, change orders, payment requests, and closeout documentation; ensures vendor performance and contract compliance; reviews and approves invoices for construction projects, maintenance contracts, utilities, and facility‑related expenditures.
• Compliance, Safety, Emergency Response, and Reporting: Ensures compliance with local, state, and federal regulations related to building codes, fire codes, ADA accessibility, environmental regulations, and life‑safety standards; oversees workplace safety policies and OSHA compliance; oversees emergency preparedness, disaster recovery, business continuity, and incident response procedures; coordinates investigations and response activities involving facility damage or emergencies; prepares reports, presentations, and recommendations for senior leadership, executive management, and the Board of Directors; available after hours for emergency response, weather‑related events, facility failures, or other urgent operational matters.

Qualifications

Physical Requirements: Primarily administrative and supervisory with regular travel to properties, offices, construction sites, and project locations. Requires sitting, standing, walking, driving, using a computer and phone, attending meetings, conducting site inspections, walking uneven surfaces, climbing stairs, and observing active construction or maintenance activities. Occasional bending, reaching, kneeling, or lifting may be required during inspections or emergency response.

Education: Bachelor’s Degree in Construction Management, Facilities Management, Engineering, Architecture, Business Administration, Real Estate Development, Project Management, or related field preferred. Equivalent combinations of education and experience may be considered.

Experience: Ten (10) years of progressively responsible experience in facilities management, construction management, property operations, building maintenance, or a related field; experience managing capital projects, construction activities, budgets, contractors, consultants, vendors, and operating or capital budgets; experience managing managers, supervisors, or multi‑disciplinary teams highly preferred; experience as an Owner’s Representative, Project Manager, Construction Manager, or similar leadership role preferred; affordable housing, nonprofit, or public facilities experience preferred.

Special Skills: Strong knowledge of building systems, construction management, project delivery, safety compliance, and applicable building, fire, ADA, and OSHA requirements; ability to read and interpret architectural drawings, engineering plans, specifications, and construction contracts; excellent leadership, communication, organization, project management, analytical, and problem‑solving skills; ability to work independently, manage multiple priorities, and collaborate effectively with diverse populations; working knowledge of Microsoft Office, project management software, basic accounting and finance principles, and property management software such as Yardi preferred; bilingual English/Spanish preferred.

Licensure, Registration, Certification: Valid Washington State driver’s license and agency‑minimum liability insurance; must be deemed insurable by Catholic Charities’ liability insurance provider; professional certifications such as Certified Construction Manager (CCM), Project Management Professional (PMP), Facilities Management Professional (FMP), or Certified Facility Manager (CFM) preferred.

Pay

Wage Range: $117,000 – $137,000 per year, depending on experience.

Schedule

Monday – Friday, 8:00 am – 5:00 pm.

Benefits

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year.
• Health insurance (medical & prescription) with optional dental and vision plans; majority of premiums paid by Catholic Charities.
• Retirement 403(b) plan: employee contributions begin upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions after 6 months.
• Basic life insurance paid 100% by Catholic Charities.
• Flexible Spending Account eligibility after 6 months.
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months.
• Additional voluntary insurances: supplemental life, AD&D, critical illness, long‑term disability, accident, and ID theft.
• Employee Assistance Program with 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools.
• Annual longevity awards beginning at 5 years of employment.