Associate Director, Clinical Compliance & Records

Responsibilities

• Provide Study Management Teams (SMTs) with guidance on the application of ICH-GCP standards, FDA guidelines, and other applicable regulatory requirements throughout the clinical trial lifecycle.
• Apply clinical compliance knowledge to identify, assess, trend, and manage study-related risks and issues.
• Lead or support investigations, CAPA activities, and continuous process improvement initiatives.
• Escalate significant quality and compliance risks to departmental leadership.
• Partner with Clinical Operations and cross-functional SMT members to support Quality Event (QE) management, including maintaining Oversight Registers, facilitating risk and impact assessments, updating Risk Assessment Categorization Tools (RACTs), and ensuring the development and maintenance of sponsor oversight documentation, such as storyboards and supporting evidence packages.
• Partner with SMTs and other members of the Clinical Compliance and Records team to create and maintain study-specific training matrices. Ensure SMT members are trained on appropriate study documents per study-specific training matrices.
• Collaborate with Quality Assurance and Clinical Operations to ensure that Clinical Operations written standard operating procedures, forms, and templates meet the changing needs of the organization.
• Create and manage a periodic review schedule, to ensure that Clinical Operations written SOPs, forms, and templates are assessed in a timely fashion and in conjunction with defined procedures.
• Create and manage periodic review schedules for study plans and evaluations of adherence to defined processes.
• Facilitate and support inspection readiness activities by collaborating with Clinical Operations, SMTs, and Clinical Quality to ensure appropriate preparation for, participation in, and follow-up from Regulatory inspections and internal audits. This may include tracking of follow up actions resulting from inspections and audits.
• Serve as support for and back-up to Director, Clinical Compliance and Records, providing guidance and leadership for the Clinical Compliance team and operations, ensuring alignment with departmental goals and organizational priorities.

Qualifications

• Bachelor’s Degree in a health related or scientific discipline with 8+ years of pharmaceutical or biotechnology industry experience, working in Clinical Compliance and/or TMF focused roles.
• Experience with the interpretation and application of ICH/GCP standards and FDA guidelines to varying phases of clinical studies.
• High level of competency with TMF Standard (i.e., TMF Reference Model), and working knowledge of Veeva Clinical and Veeva Quality workflows preferred.
• Proficiency with MS Office products Word, Excel, SharePoint, PowerPoint.
• Excellent interpersonal and professional skills and ability to work collaboratively across functional teams.
• Strong organizational and time management skills.
• Excellent communication skills, both oral and written.
• Enthusiasm to work at a small company and work in a fast-paced environment and be ready to dive right in once hired.
• Proficiency with MS Office products Word, Excel, SharePoint, PowerPoint.